Executive Assistant - C Level Support

Job Description

Job Description

The Executive Assistant provides high-level administrative and operational support to one or more members of the Executive Leadership Team and serves as a primary point of contact for internal and external stakeholders. This role ensures leaders’ time, priorities, and communications are managed effectively, enabling efficient decision-making and execution across the organization. The position requires exceptional judgment, professionalism, and a high degree of confidentiality and discretion. The Executive Assistant must be able to thrive in a fast-paced, highly visible environment while collaborating closely with multiple executives, their teams, and other administrative partners. This role may also serve as a liaison to the Board of Directors, senior leadership, and cross-functional teams, supporting coordination, communication, and alignment across the organization.

• Manage complex calendars and incoming requests, including prioritizing meetings, resolving conflicts, ensuring adequate preparation time, and partnering closely with other Executive Assistants to align schedules, priorities, and cross-functional executive activities.
• Serve as the primary point of contact for internal and external stakeholders communicating directly with Board members, Executive and Senior Management, internal team members, external vendors, consultants, and investors; draft and manage correspondence, announcements, and follow-up communications.
• Support Board-related activities, including gathering and uploading materials, preparing materials and logistics for Board and committee meetings, providing backup administrative support for the Board of Directors.
• Coordinate all travel arrangements, itineraries, logistics, and expense reporting, while maintaining files, records, and systems to ensure easy access to key information.
• Prepare, edit, and format presentations, board materials, reports, policies, internal reporting and executive communications, supporting other deliverables by gathering materials, tracking deadlines, and ensuring accuracy.
• Coordinate and support meetings, offsites, department events, and committees, including agendas, logistics, materials, attendance, and minute-taking; work in coordination with Executive Leadership administrative partners to support enterprise-wide initiatives, meetings, and communications.
• Maintain confidentiality of data, strategic plans, and sensitive business information, while building strong working relationships with senior leaders and external partners and supporting leadership with administrative needs as appropriate.
• Perform additional duties as required.
  Qualifications
  
• College education, preferred.
• 5+ years of executive administrative experience supporting C suite or senior leaders.
• Strong proficiency with Microsoft Office Suite (Excel, PowerPoint, Outlook), virtual meeting tools, and document management.
• Ability to analyze information, formulate conclusions and recommendations, and the ability to work independently.
• Exceptional written and verbal communication skills.
• Proven ability to handle confidential information with discretion.
• Strong professional manner and organizational skills with the ability to manage multiple priorities and deadlines.
• Experience working in a banking or finance environment preferred.
  The above description covers the most significant major responsibilities but does not exclude other occasional responsibilities and accountabilities, the inclusion of which would be in conformity with the major purpose of this job.
  Location: Hybrid/ Waltham, MA