Executive Assistant
Insight Global
Job Description Insight Global is seeking an Executive Assistant to support a C-suite leader for a non-profit healthcare improvement client of ours. This role will be hybrid remote in Boston, MA. The ideal candidate is a detailed Executive Assistant who thrives in a fast-paced, constantly changing environment. This individual will be responsible for managing an executive's complex calendar, coordinating domestic and international travel, supporting board activities, and anticipating needs before they arise. The successful candidate will be tech-savvy, adaptable, and excited about leveraging AI tools such as Microsoft Copilot to improve efficiency and productivity. Key Responsibilities: Provide high-level administrative support to the CFOO and other executive leaders as needed. Manage a heavy and highly dynamic Outlook calendar, often involving last-minute meeting requests, schedule changes, and shifting priorities. Proactively anticipate scheduling conflicts, protect executive time, and identify solutions before issues arise. Coordinate meeting logistics, prepare materials, track action items, and support executive follow-up activities. Assist with special projects, operational initiatives, and occasional finance-related administrative support, including spreadsheet management. Travel & Expense Management Coordinate complex domestic and international travel arrangements, detailed itineraries, and travel logistics (visa requirements, etc.) Manage executive expense reporting and reimbursements through Concur. Ad-Hoc Responsibilities: Serve as an administrative liaison between executive leadership and the Certification Board. Coordinate scheduling, meeting logistics, meeting materials, and note-taking for approximately four Certification Board meetings annually. Provide periodic in-office support in Boston, including meeting coordination, mail handling, document management, and administrative tasks. Support executive team meetings, leadership retreats, board meetings, and organizational events. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to View email address on click.appcast.io. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: Skills and Requirements 4+ years of Executive Assistant experience supporting VP-level leaders, senior executives, or C-suite executives. Advanced Outlook calendaring experience, including managing complex schedules across multiple time zones. Experience coordinating domestic and international travel arrangements. Proficiency with Microsoft Office Suite and modern workplace technology (ideally experience with AI tools) Experience using Concur or similar platform for travel and expense management. Ability to have a flexible schedule/be in office within a 24 hour notice - Bachelor’s degree in administration or related field Financial background or experience in financial industry Notary Public Certification or ability to obtain Experience nonprofit or healthcare industries #J-18808-Ljbffr
$120k - $170k
The Mindspan Institute is a new non-profit research institute in Cambridge, MA, aimed at building novel tools to analyze the human brain, and scaling them to study its molecules and wiring. We interpret how they contribute to brain functions and dysfunctions, and share...SuggestedHourly payFlexible hoursShift work$31.15 - $48.97 per hour
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...Overview Executive Assistant to $90K - Become the Anchor! Our client, a dynamic private equity firm, is seeking an Executive Assistant who can keep priorities on track and provide high-level administrative support to key decision-makers. As the sole administrator in the...SuggestedWork at office$36.81 - $49.08 per hour
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## Executive AssistantUnited StatesApply NowFind out how well you match with this jobJob ID3425This role is considered:Hybrid**Overview**We are seeking a highly skilled and experienced Executive Assistant to provide consistent, high-level administrative support to senior...Full timeTemporary workWork at officeLocal areaFlexible hoursShift work$73k - $83k
...disorders, and homelessness at more than 175 program sites throughout Greater Boston and southeastern Massachusetts. Job Summary The Executive Assistant will provide comprehensive support to the CEO and will leverage their ability to anticipate needs, think critically, and...Work at officeFlexible hoursAfternoon shiftEarly shift$50.6k - $60.15k
...Executive Assistant to the Chief People and Culture Officer Ceres is a nonprofit organization working with the most influential capital market leaders to solve the world’s greatest sustainability challenges. Through our powerful People and Cultures and global collaborations...Full timeWork experience placementSummer workSummer holidayWork at officeRemote workWork from homeFlexible hours$40 - $45 per hour
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...Executive Assistant - onsite 4 days (1 remote) in Boston Work Schedule:35 hours/week (8 hours a day with 1 hour for lunch) Location:Hybrid, in-office 4 days a week with one remote day per week. 300 Mass Ave, Boston, MA 1st floor Duration: 6 months Top 3 technical or soft...Temporary workWork at officeImmediate startRemote workFlexible hours1 day per week$65.21k - $99.84k
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...Executive Assistant page is loaded## Executive Assistantremote type: Hybridlocations: Boston, MAtime type: Full timeposted on: Posted 4 Days Agojob requisition id: R94**Role Overview:**If you are proactive, meticulous with details, and pride yourself on providing white...Work experience placementLocal areaRelocation packageFlexible hours- ...Roessel Joy is seeking a highly organized and proactive Executive Assistant to support senior leadership in Brookline, Massachusetts. This role includes managing front office operations, maintaining confidential documentation, and providing high-level administrative support...
$100k - $140k
...empowers members to perform at a higher level through a deeper understanding of their bodies and daily lives. WHOOP is hiring an Executive Assistant to provide exceptional administrative partnership to our Chief Product Officer. This individual will play a critical role in...Full timeWork at officeRelocationShift work- ...benefits and more. For more information, clickhere. Responsibilities Executive & Administrative Administrative Executive & Administrative... ...of meetings and events. Departmental & Operational Support Assist with preparation and distribution of recurring operational reports...Temporary workFor contractorsWork at officeShift workAfternoon shiftEarly shift
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$62.5k - $87.5k
...releases, managing organizational contacts, attending meetings, preparing and distributing minutes; sorting mail and ordering supplies. Assists with research grant application, tracking grant reporting and performing web research on federal research funding trends....Fixed term contractWork experience placementWork at officeFlexible hours- ...Executive Assistant to the CEO Mid-Level Boston, MA 02188 Fully Onsite Must Have Must be able to work on site 5 days a week, this is not a remote or hybrid position Must be well versed using MS Teams Looking for someone who has already been an executive...Work experience placementWork at office
$53.25k - $88.75k
...We are looking for a motivated Executive Assistant to join our growing Advanced Analytics team to support 2-3 Vice President/s (VPs). He/she will be responsible for the effective management of priorities through high‑quality administration. Position Responsibilities Provide...Temporary workLocal area- ...Long-term Temp Executive Assistant Needed Immediately Long-term temp executive assistant needed immediately who can multi-task with good organizational skills. Must have Word and Excel and the ability to work in a confidential environment. Also, HTML editing preferred...Temporary workImmediate start
$120k - $145k
...Company's annual list of the World's Most Innovative Companies. Position Summary: This is an exciting opportunity for an Executive Assistant supporting the Chief Business Development Officer and the Business Development Leadership Team. This role is ideal for an...Work at officeShift work- ...A mission-driven educational organization is seeking a highly organized, professional, and proactive Executive Assistant to support senior leadership and oversee day-to-day administrative operations in a fast-paced school environment. This individual will serve as a key...Work at office
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- ...Sanofi Group in Cambridge, MA, seeks an Executive Assistant to support the Global Head of Evidence for Access in Specialty Care. This role requires exceptional organizational skills and professionalism, as you'll manage schedules, coordinate logistics, and handle communications...
$68k - $70k
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