Executive Administrative Assistant

Job Description About the role: At Takeda, we are a forward-looking, world-class R&D organization that unlocks innovation and delivers transformative therapies to patients. By focusing R&D efforts on four therapeutic areas and other targeted investments, we push the boundaries of what is possible in order to bring life-changing therapies to patients worldwide. Join Takeda as an Executive Administrative Assistant. As part of the Business Operations team, you will report to the Director of the team and work within the Neuroscience Therapeutic Area Unit (NS TAU). How you will contribute: Coordinate documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc. Use appropriate tools for required work including Microsoft Outlook, Word, Excel, and PowerPoint to track, document and report data. Review documents and proofread work for grammar and spelling, accuracy, consistency of terms, and completeness; ensure document text and graphics adhere to corporate and organization guidelines and standards. Arrange travel for Orexin Franchise/Program/Portfolio Strategy Head and other leaders within department as required; complete expense reports in a timely manner. Manage meeting calendar for Orexin Franchise/Program/Portfolio Strategy Head Collect, review, enter, and format accurate data into spreadsheets, databases, and other electronic tools. Interface and communicate with internal customers; direct people to the appropriate resources. Research solutions and respond to email and phone inquiries with direct guidance and review from direct supervisor. Prepare documentation for payment of vendors, consultants, and suppliers; after review by direct supervisor, submit documentation and enter requests for payments into accounting system; respond to inquiries from accounts payable and payees. Participate in maintenance of improvement processes; implement changes to improvement processes for direct responsibilities with direction from supervisor. Develop a strong network within the department; draw on network to answer questions and successfully execute responsibilities. Demonstrate confidentiality in execution of all responsibilities. Perform other duties as required. Minimum Requirements/Qualifications: High school diploma/GED required. Associates degree preferred. Minimum 5 years of relevant work experience, or equivalent combination of training and experience. Strong PC literacy with intermediate skills in Microsoft Outlook, Word, Excel or PowerPoint. Excellent verbal and written communication skills. This position is currently classified as "hybrid" in accordance with Takeda's Hybrid and Remote Work policy. U.S. Hourly Wage Range: $31.15 - $48.97 U.S. based employees may be eligible for short-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation. EEO Statement Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. #J-18808-Ljbffr