Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Executive Assistant

Vaco Charlotte

We are seeking a highly polished, professional, and proactive Executive Assistant to provide strategic administrative support to the President and Chief Operating Officer. This individual will serve as a trusted partner, helping drive organizational efficiency by managing priorities, coordinating complex activities, and ensuring the smooth execution of key business initiatives. The ideal candidate is exceptionally organized, exercises sound judgment, maintains the highest level of discretion, and thrives in a fast-paced, high-performance environment. Key Responsibilities Provide comprehensive executive support to the President and COO, managing competing priorities with professionalism, confidentiality, and attention to detail. Coordinate complex calendars, meetings, and business activities across multiple stakeholders, ensuring executives are well‑prepared and informed. Manage end‑to‑end logistics for executive meetings, leadership events, presentations, speaking engagements, and strategic planning activities. Serve as a central point of coordination between executives, internal teams, external partners, customers, and vendors. Anticipate needs, identify potential scheduling or operational conflicts, and proactively implement solutions before issues arise. Prepare meeting materials, agendas, briefing documents, presentations, reports, and follow‑up action items. Track deliverables, commitments, and deadlines, ensuring timely execution and accountability across stakeholders. Facilitate communication and information flow between departments to support alignment and efficient decision‑making. Support special projects and business initiatives, coordinating resources and stakeholders to drive successful outcomes. Recommend and implement improvements to administrative processes, workflows, and operating practices to enhance productivity and effectiveness. Provide support for executive travel, including detailed itinerary planning and logistics management. Contribute to team effectiveness by assisting with cross‑functional coordination, providing coverage when needed, and supporting onboarding and operational best practices. Qualifications 5+ years of experience supporting senior executives, preferably at the C‑suite level. Exceptional organizational, project management, and time‑management skills. Outstanding written and verbal communication skills with a polished and professional presence. Proven ability to manage highly confidential information with discretion and integrity. Strong business judgment, critical thinking, and problem‑solving abilities. Ability to work independently, prioritize effectively, and adapt to changing business needs. Demonstrated success managing multiple projects and stakeholders simultaneously. Advanced proficiency with Microsoft Office, Google Workspace, and modern collaboration tools. Experience supporting executive leadership in a dynamic, growth‑oriented environment is preferred. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. #J-18808-Ljbffr

Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Executive Assistant in Boston, MA vacancy
  •  ...Executive Assistant/Legal Assistant Back Bay Staffing Group is seeking an Executive Assistant/Legal Assistant to work with our client's Legal Department and General Counsel. The legal assistant will be responsible for the following: Scheduling meetings with clients... 
    Suggested
    Contract work
    Work at office

    Back Bay Staffing Group

    Cambridge, MA
    4 days ago
  • $61.5k - $82.3k

     ...meticulous with details, and pride yourself on providing white-glove client service, then we would like to meet with you! The Executive Assistant provides administrative support to local executives. The Executive Assistant serves as a point of contact for all internal... 
    Suggested
    Local area
    Relocation package
    Flexible hours

    Cornerstone Research

    Boston, MA
    4 days ago
  •  ...Long-Term Temp Executive Assistant Needed Immediately Long-term temp executive assistant needed immediately who can multi-task with good organizational skills. Must have Word and Excel and the ability to work in a confidential environment. Also, HTML editing preferred... 
    Suggested
    Temporary work
    Immediate start

    Back Bay Staffing Group

    Boston, MA
    2 days ago
  •  ...succeed. If you’re ready to grow your career and make an impact in fintech, we have one question: Are you FIS? About the role The Executive Assistant role will involve performing administrative duties for the executive and team to ensure timely responses and quick turn‑... 
    Suggested
    Full time
    Local area
    3 days per week

    NBCUniversal

    Boston, MA
    2 days ago
  •  ...A highly regarded independent school in the Greater Boston area is seeking an experienced Executive Assistant to support the Head of School. This newly created role offers the opportunity to provide high-level administrative and operational support within a dynamic, mission... 
    Suggested
    Work at office

    Roessel Joy

    Newton, MA
    4 days ago
  •  ...A venture capital firm based in Cambridge, MA (Harvard Square area) is seeking a permanent, full‑time Executive Assistant. The ideal candidate possesses strong calendar management skills, excellent communication, and a proactive mindset. To thrive in this fast‑paced environment... 
    Permanent employment
    Full time
    Shift work

    Clocktower Staffing

    Cambridge, MA
    3 days ago
  • $40 - $45 per hour

     ...Our client is looking for someone to join their team as an Executive Assistant on a contract basis. This hybrid position offers a stimulating environment within a mission-driven organization that values impact, excellence, compassion, and innovation. You will be instrumental... 
    Contract work
    Work at office
    Local area

    The Hollister Group LLC

    Brookline, MA
    1 day ago
  •  ...is a rare opportunity to join a company at an early stage, work directly with executive leadership, and help support the launch and growth of its new Cambridge office. The Executive Assistant will serve as a trusted partner to the Chief Revenue Officer while also supporting... 
    Work at office

    Expert Executive Recruiters

    Cambridge, MA
    1 day ago
  • $80k - $125k

     ...Overview An independent multi-family office managing capital for ultra-high-net-worth families and institutions is seeking an Executive Assistant. Job Responsibilities Own complex calendar management for three Executive Team members, including client meetings, internal... 
    Full time
    Work at office
    Local area

    Landing Point

    Boston, MA
    1 day ago
  • $45 per hour

     ...Our client, a venture capital firm located in Cambridge, is seeking an Executive Assistant to join their team through October. This onsite role has hours Monday through Friday, 8:30 AM-5:00 PM, and is compensating $45/ hour. The ideal candidate will bring strong administrative... 
    Work at office
    Immediate start
    Monday to Friday
    Flexible hours

    Beacon Hill

    Cambridge, MA
    4 days ago
  •  ...Our client, a private investment firm in the biotech industry, is seeking an experienced Executive Assistant to support a Managing Director. This is a 6‑month+ contract, offering $40-$45/hr, based on site in Boston with a hybrid schedule (3 days onsite). Hours are 8:30... 
    Contract work
    Work at office
    Immediate start
    Flexible hours

    Aimwel

    Boston, MA
    1 day ago
  •  ...Job Description Insight Global is seeking an Executive Assistant to support a C-suite leader for a non-profit healthcare improvement client of ours. This role will be hybrid remote in Boston, MA. The ideal candidate is a detailed Executive Assistant who thrives in a fast... 
    Work at office
    Remote work
    Flexible hours
    Shift work

    Insight Global

    Boston, MA
    2 days ago
  •  ...Job Description The Executive Assistant is a unique role at Harvard FCU. Reporting to the President & CEO, the Executive Assistant role is the central connection for staff, members, and partners to connect with the President & CEO, senior leadership, and our Board of Directors... 
    Work at office
    Afternoon shift
    2 days per week
    1 day per week

    Harvard University

    Cambridge, MA
    4 days ago
  • $42 per hour

     ...Position Executive Assistant Location 100% onsite, 815 Columbus Ave, Boston MA 02115 Bill Rate $42/hr (pay rate $30/hr) Duration 6 months with potential for extension or conversion—Temp to perm for the right candidate Work Schedule 40 hours per week Key Skills Very heavy... 
    Permanent employment
    Full time
    Temporary work

    ALTEN

    Boston, MA
    4 days ago
  • $100k - $140k

     ...Job Overview – Executive Assistant Compensation: $100,000 – $140,000/year Location: Boston, MA Schedule: Monday to Friday (In-Office) Atlantic Group is hiring an Executive Assistant in Boston, MA for our client, supporting senior executives with executive administration... 
    Work at office
    Monday to Friday

    Atlantic Group

    Boston, MA
    2 days ago
  •  ...Executive Assistant Contract Duration: 1 year with extension Rate: $33.33/hr w2 without benefits On-site role minimum 4 days a week in the office Interviews will be over Zoom The Administrative Assistant is an integral part of North America Sales leadership team. This... 
    Contract work
    Work at office
    Flexible hours

    Lenmar Consulting

    Boston, MA
    1 day ago
  • $28.27 - $44.42 per hour

     ...investments, we push the boundaries of what is possible in order to bring life‑changing therapies to patients worldwide. Executive Administrative Assistant Join Takeda as an Executive Administrative Assistant where you will perform administrative duties and office support... 
    Hourly pay
    Temporary work
    Work experience placement
    Work at office
    Local area
    Remote work
    Worldwide

    BioSpace, Inc.

    Boston, MA
    4 days ago
  •  ...Executive Assistant Department: Business Operations Employment Type: Full Time Location: SF / Boston / Remote (USA) Description We are seeking a proactive and highly organized Executive Assistant to support our executive leadership team. This role is crucial in ensuring... 
    Full time
    Work at office
    Remote work

    Recentive Analytics Inc

    Boston, MA
    4 days ago
  •  ...helping the organization operate efficiently and professionally. Key Responsibilities Serve as the primary administrative partner to executive leadership, providing proactive, high-touch support. Manage complex calendars and meeting logistics; coordinate conference rooms;... 
    Full time
    Temporary work
    Shift work

    Confidential

    Boston, MA
    3 days ago
  •  ...the country. With 55+ investments, $25M+ AUM, and a portfolio spanning national park destinations, we are in an active growth phase executing a multi-property development pipeline and expanding our footprint in the outdoor hospitality sector.The RoleHigh-trust EA... 

    Clear Summit Hospitality LLC

    Cambridge, MA
    3 days ago
  • $90k - $110k

     ...Executive Assistant Accordion has an exciting opportunity for an Executive Assistant to support our US Head of Data and AI and to provide ad hoc floater support to our current senior leadership team across the US. This position will ideally be based in NYC. If not currently... 
    Work at office
    Local area

    Accordion USA

    Boston, MA
    3 days ago
  • $110k

     ...A non-profit organization that works in the healthcare space is seeking an experienced and professional Executive Assistant to provide high-level support to a head of department, as well as additional support to other members of the executive team as needed. The position... 
    Contract work

    Manning Personnel Group Inc

    Boston, MA
    2 days ago
  •  ...Minimum of Three (3) years of experience as an Executive Assistant supporting C‑Suite executives, demonstrating progressively more responsible roles with high proficiency in Microsoft Office applications (Word, Excel, Access, and PowerPoint). Prior experience managing... 
    Full time
    Work experience placement
    Work at office

    Wiley Tech Recruiting Firm

    Boston, MA
    4 days ago
  • $125k - $149k

     ...Position Overview Bicara Therapeutics is seeking an Executive Assistant who will provide strategic and comprehensive support to our Chief Commercial Officer and Chief People Officer. Reporting to the Chief Commercial Officer, the ideal candidate will have proven experience... 
    Local area
    Remote work
    Flexible hours
    3 days per week

    Bicara Therapeutics

    Boston, MA
    2 days ago
  • $62k - $72k

     ...Job Location: NECHV - Boston, MA 02108 | Position Type: Full Time | Salary Range: $62,000.00 - $72,000.00 | Position Title: Executive Assistant | Department: Corporate Services | Exemption: Non‑exempt | Supervisor: Vice President, Corporate Services | Pay Rate: $62,000... 
    Full time

    New England Center and Home for Veterans

    Boston, MA
    4 days ago
  • $101k - $144k

     ...Opportunity We’re looking for an Executive Assistant who takes pride in doing great work, cares deeply about helping others succeed, and is eager to learn how a business really runs. This role is about trust, follow-through, and showing up every day with a mindset of “... 
    Work at office
    Shift work

    Relay Therapeutics

    Cambridge, MA
    1 day ago
  • $90k - $150k

     ...how the world makes physical things. If you’re ready to shape the future of fabrication, come build with us. Your Impact As an Executive Assistant at Formlabs, your impact is all about partnering with senior leadership to deliver on our mission of "enabling anyone to make... 
    Full time
    Work at office
    Worldwide
    Flexible hours

    Formlabs

    Somerville, MA
    21 hours ago
  • $30 - $32 per hour

     ...Scion Staffing has been engaged to conduct a search for an Executive Assistant for a mission-driven healthcare organization. This is a hybrid opportunity based in Boston, Massachusetts, with approximately 1–2 days onsite per week and flexibility for some weeks to be fully... 
    Permanent employment
    Temporary work
    Work at office
    Immediate start
    Remote work
    Flexible hours
    2 days per week
    1 day per week

    Scion Staffing

    Boston, MA
    3 days ago
  • $35 - $40 per hour

     ...Executive Assistant (Temporary) Location: Medford, MA Wage Range: $35 - $40 per hour The temporary Executive Administrative Assistant will provide high level administrative support to the Vice Chancellor for Student Affairs as well as the Assistant Vice Chancellor for... 
    Hourly pay
    Full time
    Temporary work

    Servier

    Boston, MA
    4 days ago
  • $76k - $104.5k

     ...inspire and grow our company, our partnerships, our science, and our people, because when we do, we deliver more for patients. The Executive Assistant is responsible for supporting our senior leaders and having experience working independently, being detail‑oriented, and... 
    Contract work
    Temporary work
    Work at office
    Local area
    2 days per week

    argenx

    Boston, MA
    16 hours ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Executive Assistant. Be the first to apply!