Virtual EA

$85k - $95k

Atrium Staffing

Our client, a leading investment management firm, is seeking an Executive Assistant to support a team of investment professionals in a dynamic, fast-paced environment.

Salary/Hourly Rate:

$Our client is seeking a highly organized and proactive Executive Assistant to support a team of 5 - 7 investment professionals. This role is responsible for providing high-level administrative and operational support in a fast-paced investment environment. Responsibilities of the Executive Assistant:

Manage complex calendars, including prioritization, conflict resolution, and forward planning.

Arrange domestic and international travel, including flights, accommodation, transportation, and itinerary management.

Prepare and organize meeting materials, research documents, reports, conference packets, and company information.

Utilize Outlook, Teams, OneNote, SharePoint, Excel, PowerPoint, Copilot, and other tools to create efficient, scalable workflows.

Maintain organized systems for email management, task tracking, travel arrangements, meeting notes, and recurring processes.

Provide backup support and cross-coverage for other Executive Assistants as needed.

Handle confidential information with discretion and exercise strong judgment on matters requiring escalation.

Assist with special projects, team events, onboarding activities, reporting, and process improvement initiatives.

Required Experience/Skills for the Executive Assistant:

2 - 5 years of administrative or executive support experience.

Advanced proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, and OneNote.

Preferred Experience/Skills for the Executive Assistant:

Experience supporting investment professionals, financial services teams, or professionals in a similarly dynamic environment.

Interest in investment management, equity research, financial markets, or the investment industry.

Experience with project-based work involving research, data analysis, reporting, or process improvement initiatives.

Strong customer service and stakeholder management skills.

Bachelor's degree is preferred but not required.

Equivalent combination of education and relevant administrative experience will be considered.

Hybrid work schedule (4 days onsite, 1 day remote).

Comprehensive health, dental, and vision insurance.

Retirement savings programs.

Paid time off and holidays.

Apply

Vacancy posted 19 hours ago

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