Administrative Assistant 1 (SG-11), Administrative Assistant Trainee 2 (SG-10), Administrative Assistant Trainee 1 (SG-08)(NYHELPS)

Administrative Assistant 1

Duties Description

The Administrative Assistant 1 will be assigned to the reception desk and will welcome and direct visitors, register guests in the visitor management system, screen telephone calls, schedule meetings, and distribute mail. Additional duties include building management tickets, and other general administrative support for investment and operations staff as needed. The selected candidate will be required to work onsite at the 59 Maiden Lane office, 30th floor, Monday through Friday.

Minimum Qualifications

For appointment to the Administrative Assistant Trainee 1, you must have:

• Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2.
• For appointment to the Administrative Assistant Trainee 2, you must have:
• One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination.
• For appointment to an Administrative Assistant 1, you must have:
• Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
• Competitive Minimum Qualifications
• You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 52.6/70.1/70.4 (choose all that apply) of the Civil Service Law.
• Transfer: For 52.6 and/or 70.1 transfer to an Administrative Assistant 1, salary grade (SG)-11, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to a SG-09 or above. SG-06 or above for a Trainee 1, SG-08 or above for a Trainee 2, depending on qualifications.
• To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office GOT-IT (ny.gov)
• Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.
• Traineeship salary information:
• The position may be filled at the Administrative Assistant Trainee 1 equated to SG-08 ($42,209), Administrative Assistant Trainee 2 equated to SG-10 ($47,110), or full performance Administrative Assistant 1 SG-11 ($49,841) based on the candidate's education, experience, and previous state service. Salary is nonnegotiable.
• Candidates hired at the trainee level will be advanced to the full performance Administrative Assistant 1 SG-11 following successful completion of the traineeship.

Additional Comments

Knowledge, skills, and abilities:

• High ethical standards and commitment to the fiduciary responsibilities of a pension fund.
• Excellent communication, customer service and interpersonal skills; exhibits professionalism, tact and diplomacy; thrives in a collaborative environment as a team player in a professional office setting.
• Strong organizational skills, including the ability to maintain detailed and accurate records and files.
• Ability to meet deadlines, work under supervision, and take a highly detail-oriented approach to work.
• Exhibits meaningful discretion and confidentiality when handling sensitive materials.
• Proficient with Microsoft Outlook, Teams, SharePoint, Word, Excel and Adobe.
• Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at View phone number on click.appcast.io.
• Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.
• The Office of the State Comptroller does not participate in E-Verify or sponsor visa applications.
• OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:
• A state pension with vesting after five years' service
• Comprehensive medical, dental and vision insurance available to all employees and their dependents
• Flexible spending accounts for dependent and health care
• Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance
• Public Service Loan Forgiveness (PSLF)
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• Holiday and paid time off
• Shift and geographic pay differentials
• A committed continuous learning environment
• Informational Brown Bag sessions
• Wellness at Work Programs to promote employee health and wellness
• OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas
• And much more

Some positions may require additional credentials or a background check to verify your identity.