Front Desk Receptionist

Front Desk Receptionist
Pasadena, TX 77502
Contract

SUMMARY
The front desk receptionist will work alone to greet and check in all visitors. The working hours are Monday thru Friday, 8:00am to 4:30pm with a 30-minute lunch break. Some overtime may be required. Attire is business causal and must
have a professional character that is able to work with a diverse style of personalities.

REPORTS TO:
Executive Assistant

PRIMARY FUNCTIONS:
• Upon arriving make sure necessary lights are on and the TV with the safety message is turned on
• Answer / screen / forward incoming phone calls using a multi-line telephone system
• Personably greet and welcome walk-in customers / visitors; ensure they are signed in accordingly then direct them
to the appropriate staff member
• Direct visitors to the appropriate person and office
• Ensure reception desk is manned and the main telephone line has coverage at all times during business hours
• Perform brief safety orientation accordingly with customers / visitors entering the premises, where applicable
• Manage inventory and purchase office supplies
• Create and maintain inventory spreadsheet for admin and sales supplies
• Manage and update the conference room calendar as needed
• Organize, set-up, break down and maintain conference room for all operations and executive meetings
• Organize and order lunch on an as needed basis
• Oversee sorting and distribution of mail to both the administration and shop buildings
• Prepare outgoing mail / UPS / FedEx (envelopes, packages, etc.)
• Perform other clerical receptionist duties such as filing, photocopying, data entry, etc.
• Keep common area clean and organized
• Provide assistance to other departments as needed and per supervisor approval

EXPERIENCE/SKILLS:
• Knowledge and proficient use of Microsoft Word, Excel, and Power Point
• Maintain a professional attitude and appearance
• Excellent communication and organizational skills
• Customer service quality
• Independently perform substantial clerical and office work
• The ability to proficiently use a multi-line telephone system, computer, copier and other office equipment
• Be a self-motivated individual with initiative and the ability to multi-task
• Team oriented and able to interact with multiple departments
• Bilingual is required (English & Spanish)