Secretary II

Job Description

Job Description

Description:

Oneida Professional Services (OPS) is looking for a highly motivated and well-organized individual to fill our Secretary II position over at Port Hueneme. This is a fully on-site position at the Naval base.

• Provide clerical and administrative support to personnel within the Digital Engineering Department.
• Perform and coordinate daily administrative functions required to support organizational operations and mission objectives.
• Draft, review, edit, and route correspondence in accordance with Department of the Navy and NSWC Port Hueneme Division policies, procedures, and formatting requirements.
• Review documents for accuracy, grammar, formatting, completeness, and regulatory compliance prior to management signature or coordination.
• Maintain calendars, schedule appointments, coordinate meetings, and arrange conference logistics.
• Coordinate travel arrangements and prepare associated travel documents, vouchers, reports, and itineraries.
• Perform timekeeping responsibilities, including monitoring missing or unapproved timecards, leave requests, and overtime submissions.
• Maintain administrative records, logs, databases, spreadsheets, and filing systems.
• Track action items, status reports, deliverables, and data call responses.
• Gather, organize, and distribute information and administrative products to support organizational requirements.
• Collaborate with internal stakeholders to improve administrative processes and workflow efficiency.
• Support special projects and additional administrative assignments as required.

• High School Diploma or GED.
• Minimum of two (2) years of administrative, clerical, secretarial, or office support experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize multiple assignments and work independently with minimal supervision.
• Ability to interact professionally with government personnel and contractor staff.
• Active Secret Security Clearance or ability to obtain and maintain a Secret clearance.

• Associate's Degree from an accredited institution.
• Experience supporting the Department of Defense (DoD), Department of the Navy, or other federal agencies.
• Knowledge of Navy correspondence manuals and federal administrative procedures.
• Experience with travel coordination, records management, and timekeeping systems.
• Experience supporting engineering, technical, or program management organizations

Compensation: $24.45-29.00 + Fringe

Benefits:

• 15 Days of Paid Time Off
• 11 Paid Holidays
• 401(k) Retirement Plan with Company Match
• Medical, Dental, and Eye Insurance
• Employee Referral Program
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• Wellness Program
• Multiple Voluntary Medical Benefits

About Us:

The Oneida ESC Group is a family of companies owned by the Oneida Nation of Wisconsin that delivers customer-focused engineering, science, and construction services worldwide.

Our family of companies includes:

• Oneida ESC Group (OESC)
• General Mechanical Corporation (GMC)
• Oneida Construction Services (OCS)
• Mission Support Services (MS2)
• Oneida Professional Services (OPS)
• Oneida Technology Services (OTS)
• Oneida Total Integrated Enterprises (OTIE)
• Oneida Engineering Solutions (OES)
• Sustainment & Restoration Services (SRS)
• LG2 Environmental Solutions (LG2)
• Oneida Environmental (OE)
• 1822 Land & Development Company

We integrate our staff for dedicated, cooperative, and business-like delivery of services to enhance our customers’ missions.

Equal Employment Opportunity:

Oneida ESC Group is an equal-opportunity employer committed to inclusion and diversity in the workplace. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws, national origin, disability, veteran status, or other legally protected characteristics.

Oneida ESC Group participates in the E-Verify program. Learn more about the E-Verify program.

Oneida ESC Group is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Oneida ESC Group makes hiring decisions based solely on qualifications, merit, and business needs at the time.