Legal Executive Assistant

Legal Executive Assistant

We are seeking a polished, highly organized Legal Executive Assistant to provide high-level administrative and operational support to a busy legal team. This person will be responsible for managing a high volume of priorities while maintaining a high level of accuracy, professionalism, and confidentiality. The ideal candidate is proactive, resourceful, and comfortable working in a fast-paced environment where priorities can shift quickly. This role will primarily focus on executive-level administrative support while also providing exposure to select paralegal and legal support responsibilities. There is potential for the position to grow into additional responsibilities within the legal department over time.

Key Responsibilities

• Provide high-level administrative support to attorneys and/or senior members of the legal team.
• Manage complex calendars, meetings, appointments, and scheduling.
• Coordinate internal and external meetings, including preparing agendas, materials, and meeting logistics.
• Prepare, proofread, format, and edit correspondence, presentations, reports, and other legal and business documents.
• Manage a high volume of emails, communications, and follow-up items while ensuring deadlines are met.
• Coordinate travel arrangements, itineraries, and expense reports as needed.
• Maintain organized and confidential electronic and physical files and records.
• Assist with tracking deadlines, action items, and follow-ups for the legal team.
• Coordinate communication with internal departments, outside counsel, clients, vendors, and other external contacts.
• Assist with legal department projects and special assignments.
• Provide support with document preparation, organization, and filing.
• Assist with gathering and organizing information and documentation for legal matters.
• Support select paralegal-related tasks, including maintaining matter files, preparing basic legal documents, coordinating signatures, and assisting with document production and discovery-related projects as needed.
• Assist with corporate records, contracts, and other legal documentation as assigned.
• Handle sensitive and confidential information with a high degree of discretion.
• Anticipate the needs of the attorneys and proactively follow up on outstanding items.
• Perform other duties and special projects as assigned.

Qualifications

• 5+ years of experience supporting executives, attorneys, or senior-level professionals in a high-volume environment.
• Executive Assistant experience within a law firm or corporate legal department strongly preferred.
• Experience supporting attorneys or a legal team is highly preferred.
• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Professional, polished, and confident demeanor.
• Strong judgment and ability to handle confidential information appropriately.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Familiarity with legal terminology, document management systems, or legal processes is a plus.
• Paralegal experience or exposure to paralegal responsibilities is a plus.