Executive Assistant

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Executive Assistant Regular Full-Time Los Angeles, CA, US 5 days ago Requisition ID: 4160 Salary Range: $90,000.00 To $115,000.00 Annually Overview The Executive Assistant will provide support to the CFO in scheduling, contract review, procurement review for Accounts Payable and Payroll, preparation of presentation materials for executive and Board meetings, and management of documents for signing. Additionally, this position will provide occasional floater coverage in the Accounting Department for Accounts Payable and Cash Receipts and support the Executive Assistant to the CEO as needed, plus any other duties assigned. Benefits Free Medical, Dental & Vision 13 Paid Holidays + PTO 403 (B) retirement match Life Insurance, EAP Tuition Reimbursement Flexible Spending Account Continued workforce development & training Succession plans & growth within Education BA/BS degree in Business Administration, Management or related field. Experience Executive Assistant experience 10+ years. Ability to adapt in a fast‑paced environment and work responsively under pressure. Great attitude and team player. Ability to learn quickly, respond/react quickly to changing priorities, and be dedicated to completing required tasks. Ability to prioritize workload to meet deadlines and maintain high quality and accuracy. Initiative, resourcefulness, and attention to detail. Excellent problem‑solving skills, analytical thinking, and visionary skills necessary to grow a company. Ability to prioritize multiple requests based on judgment of importance/need to the department. Recent experience working with Clevelexecutives. Professional verbal and written communication skills and ability to type 50 wpm. Extensive software skills in Microsoft Office and telephone protocol. Responsibilities Scheduling of appointments and reminders for CFO punctual attendance at meetings. Contract review for numerous contracts from IT, Facilities, HR, Finance, Operations, various vendors and other departments. Maintain schedule of all vendor contracts with expiration dates and facilitate rebidding contracts every 3 years as they become due. First approval review of all Accounts Payable requisitions in Great Plains. First approval review of all personnel requisitions in ADP. Facilitation of regular contract signing. Minutes of meetings with all Finance/Billing/Referrals department heads and follow up on action items. Preparation of charts and diagrams in Inspiration. Preparation of presentation meeting materials including narrative, graphs and pictures in PowerPoint. Review of Finance Committee package prior to release. Organization and distribution of Finance Committee, Audit Committee and Board materials from Finance. Provides occasional floater coverage for Accounting for invoice and cash receipt data entry as well as data entry support during projects such as UDS, OSHPD reporting. Organizes and maintains file system and files correspondence and other records. Scan contracts and distribute to pertaining departments. Answers and screens telephone calls and arranges conference calls. Coordinates schedules and makes appointments. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. Makes copies of correspondence or other printed materials. Prepares outgoing mail and correspondence, including e‑mail and faxes. Orders and maintains supplies and arranges for office equipment maintenance. Maintaining mailing list. Prepare executive office expense reports. Process requisitions for purchase order and place orders for the executive office as needed. Perform other duties as assigned. St. John’s Community Health is an Equal Employment Opportunity Employer #J-18808-Ljbffr St Johns Community Health