Accounts Payable Associate

Accounts Payable Associate

The Accounts Payable Associate supports the finance and administrative functions by processing vendor invoices, preparing payments, maintaining accurate accounting records, and providing internal and external customer support. This role combines accounts payable responsibilities with general administrative duties and requires strong attention to detail, accuracy, and the ability to work both independently and collaboratively within a team.

Responsibilities

• Prepare all vendor invoices for payment, ensuring accuracy, completeness, and proper authorization.
• Answer vendor inquiries promptly and professionally by phone, email, and other communication channels.
• Prepare accounts payable checks, electronic funds transfers (EFTs), and online payments in a timely and accurate manner.
• Reconcile processed work by verifying entries and comparing system reports to account balances.
• Charge expenses to appropriate accounts and cost centers by analyzing invoices and expense reports and recording entries accurately.
• Pay vendors by monitoring discount opportunities, verifying federal identification numbers, scheduling and preparing payments, and resolving purchase order, contract, invoice, or payment discrepancies and documentation issues.
• Ensure credits are received for outstanding memos and issue stop-payments or purchase order amendments when necessary.
• Pay employees by receiving, reviewing, and verifying expense reports and preparing reimbursement checks.
• Maintain accounting ledgers by verifying, posting, and updating account transactions in a timely manner.
• Verify vendor accounts by reconciling monthly statements and related transactions, identifying and resolving discrepancies.
• Maintain historical records by scanning and filing documents in an organized and secure manner.
• Coordinate bank activities related to payables, including payment processing and issue resolution.
• Place orders for office supplies, maintain appropriate inventory levels, and ensure cost-effective purchasing.
• Protect the organization's value by maintaining confidentiality of financial and operational information.
• Assist the Controller with special projects, accounts receivable tasks, and general administrative duties as needed.
• Work collaboratively in a team environment, demonstrating a cooperative and solution-oriented approach.
• Respectfully follow direction from supervisors and respond constructively to feedback.
• Provide internal and external customer support by phone, email, and messaging, ensuring a high level of service.
• Use accounting and office software tools, including Microsoft Excel, QuickBooks, and other systems, to perform daily tasks.
• Perform other duties as assigned to support the finance and administrative functions.

Essential Skills

• Hands-on accounts payable experience, including invoice processing, payment preparation, and vendor management.
• Experience with accounts payable and receivable processes, including three-way matching of purchase orders, receipts, and invoices.
• Proficiency in accounting functions such as reconciliation of accounts, ledgers, and vendor statements.
• Ability to prepare and process checks, EFTs, and online payments accurately and on schedule.
• Strong Microsoft Excel skills, including use of pivot tables and VLOOKUP.
• Experience working with QuickBooks, including QuickBooks Desktop.
• Familiarity with Microsoft Office applications and Microsoft Teams.
• Ability to analyze information, interpret invoice and expense data, and code expenses correctly to accounts and cost centers.
• Strong attention to detail and high level of accuracy in data entry and recordkeeping.
• Proficient math skills for handling financial calculations and reconciliations.
• Excellent customer service and communication skills for interacting with vendors, internal staff, and other stakeholders.
• Ability to handle debt and credit transactions, including invoice processing and account reconciliation.
• Technology skills and the ability to learn new software systems, including Great Plains Dynamics or similar platforms.
• 15 years of administrative experience in a similar role, ideally with direct accounts payable experience.
• Associates or Bachelor's degree in accounting, finance, or a related field, or an equivalent combination of education and experience.
• Direct communication style and the ability to work independently while managing multiple tasks and deadlines.

Additional Skills & Qualifications

• Experience with finance functions such as invoice processing, reconciliation, and vendor account verification.
• Knowledge of three-way matching processes to ensure accuracy between purchase orders, receipts, and invoices.
• Familiarity with accounting software such as Great Plains Dynamics and other ERP or bookkeeping systems.
• Comfort working with both accounts payable and accounts receivable tasks as needed.
• Strong organizational skills to manage documents, records, and supplies efficiently.
• Ability to provide clear, professional written and verbal communication to internal and external customers.
• Capability to support special projects and adapt to changing priorities within the finance team.
• Commitment to maintaining confidentiality and safeguarding sensitive financial information.
• Interest in ongoing professional development, including continuing education in accounting or finance.

Work Environment

The Accounts Payable Associate works within a collaborative finance team that includes a Controller, accounts receivable staff, and both outsourced bookkeeping and onsite accounts payable support. The standard schedule is Monday through Friday, approximately 8:00 a.m. to 5:00 p.m., with some flexibility within those hours. The role involves regular use of Microsoft Office, Microsoft Teams, Excel (including pivot tables and VLOOKUP), QuickBooks Desktop, Great Plains Dynamics, and other accounting and communication tools. The environment supports teamwork, direct communication, and a balance of independent and collaborative work. The organization offers competitive compensation with structured seasonal and performance-based bonus opportunities, as well as comprehensive benefits including medical, dental, life, and disability insurance, a 401(k) with employer match, HSA and FSA options, paid family medical leave, and group term life coverage. Time-off benefits include a generous allotment of paid days off, holidays, volunteer time off, flexible scheduling, and remote work options after training. Additional perks include cell phone reimbursement, paid parking, a wholesale club membership, tuition reimbursement for CPA/EA exams and continuing education, paid licenses and professional development, Friday flexibility with seasonal half-day schedules, and a pet-friendly office with prior approval.

Job Type & Location

This is a Contract to Hire position based out of Tualatin, OR.

Pay and Benefits

The pay range for this position is $25.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Tualatin, OR.

Application Deadline

This position is anticipated to close on Jul 3, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

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