Executive Administrative Assistant

Executive Assistant Your Tasks And Responsibilities Provides comprehensive administrative support to executives, ensuring confidentiality and professionalism. Manages calendars, schedules meetings, and organizes travel arrangements. Prepares correspondence, reports, and presentations using various business software. Edits, proofs, and formats documents as required. Screens calls and messages, managing interactions with internal and external sources. Maintains files and records, ensuring efficient organization. Assists in developing secretarial standards and practices for the organization. Handles confidential business and personnel information with discretion. Assembles and analyzes information, prepares reports, manuals, agendas, correspondence, and memoranda as guided by general company practice. Processes expense reports and invoices; manages Accounts Payable in coordination with accounting/finance/AP/vendors; orchestrates purchase orders, service entries, contracts, and capital project submissions in SAP or equivalent. Manages complex calendars across time zones. Organizes meetings, conferences, and events; drafts agendas for broader communications; manages RSVPs and tracking; coordinates logistics (venues, catering, equipment), ensuring activities align with company safety, compliance, and sustainability policies. Organizes business travel end-to-end; develops itineraries and agendas; books air/rail/ground transportation and lodging. Prepares materials in final form from very rough and involved drafts, which may utilize frequent use of technical terminology and combine materials from several sources. Collaborates with other assistants to share and coordinate workload. Supports, trains, and up‑skills junior colleagues. Performs additional accountabilities as required. Who You Are Ruveon seeks an incumbent who possesses the following: Required Qualifications High school diploma (Associate’s preferred). Proven experience as an Executive Assistant or in a similar administrative role in a fast‑paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Strong organizational skills and ability to manage competing priorities. Excellent interpersonal skills and the ability to communicate effectively with employees at all levels of the organization. High level of discretion and confidentiality in handling sensitive information. Preferred Qualifications 8 years of relevant experience with HS Diploma or Associate’s degree with 6 years’ relevant experience. Familiarity and experience with AI tools and technologies that can enhance administrative processes and support efficiency improvements. Demonstrated experience using public AI chatbots (e.g. ChatGPT, Gemini, Claude) for professional tasks (e.g. drafting, summarization, and research). Curiosity and willingness to learn about new technologies that can improve administrative workflows. Ability to write clear and concise instructions for technical tasks and for AI prompts to get desired results. Experience with SAP and Concur or other similar ERP and travel management systems. Benefits Employees can expect to be paid a salary between $64,072.57 and $96,108.85. Additional compensation may include a bonus or incentive compensation (if relevant). Additional benefits include health care, vision, dental, retirement, PTO, sick leave, etc. The salary range is an estimate and may vary by location, market data, experience, and other factors. Equal Opportunity Employer Statement We are an Equal Opportunity Employer. We are committed to providing access and reasonable accommodations in the application process for individuals with disabilities and encourage applicants with disabilities to request any needed accommodations. All information on this site is subject to compliance with local rules and regulations, including U.S. Executive Orders. #J-18808-Ljbffr