Executive Assistant

Founded in 2003, ebs Recruiters is built on a foundation of family values and a passion for finding great opportunities for amazing individuals. With over 3,000 talented professionals successfully placed, we are dedicated to making dreams a reality. Networking is at the core of what we do, connecting candidates with their ideal roles and providing top-notch services to our clients. Today, our leadership team boasts over 100 years of collective experience in technical recruitment. Their extensive expertise brings a unique blend of business acumen and interpersonal skills to every interaction. When you partner with ebs Recruiters, you can rely on us to offer continuity, expertise, and a dedicated contact for all your recruitment needs. We recruit a perfect fit, every time. Executive Assistant Candidates must be local to Greater St. Louis Position Overview The Executive Assistant serves as a strategic partner to senior leadership, providing high-level administrative, organizational, and project coordination support. This role is responsible for managing priorities, coordinating communications, improving processes, and ensuring key initiatives and day-to-day operations are executed efficiently. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced environment where priorities can shift quickly. Key Responsibilities Manage complex calendars, scheduling, travel arrangements, and meeting logistics for senior leadership Coordinate agendas, presentations, meeting materials, and follow-up action items Develop and improve workflows and administrative processes to increase efficiency and productivity Prepare reports, correspondence, and internal communications Support leadership meetings, company events, employee initiatives, and special projects Track deadlines, action items, and organizational commitments to ensure follow-through Facilitate communication and information flow across departments and leadership teams Assist with onboarding, training, employee engagement programs, and company communications Support talent, culture, and performance management initiatives as needed Identify opportunities for process improvement and operational effectiveness Handle confidential and sensitive information with professionalism and discretion Anticipate leadership needs and proactively resolve issues before they arise Qualifications Experience supporting a CEO, COO, President, Chief of Staff, or other senior executive preferred Experience in a fast-paced manufacturing, distribution, industrial, professional services, or similar environment preferred Exceptional organizational skills and attention to detail Strong written and verbal communication abilities Proven ability to manage multiple priorities and deadlines simultaneously Process-oriented with a strong focus on follow-through and accountability Proactive, independent, and resourceful problem solver Calm under pressure and adaptable to changing priorities High level of professionalism, discretion, and confidentiality Strong customer service mindset and relationship-building skills Key Attributes Detail-oriented and highly organized Structured and process-minded Follow-through focused Independent and naturally proactive Comfortable holding others accountable Adaptable and responsive in a dynamic environment Committed to execution excellence and continuous improvement #J-18808-Ljbffr