Senior Executive Administrative Assistant

Senior Executive Administrative Assistant

At Ruveon we're visionaries, driven to solve the world's toughest challenges and striving for a world where 'Health for all Hunger for none' is no longer a dream, but a real possibility. We're doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining 'impossible'. There are so many reasons to join us. If you're hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there's only one choice.

Senior Executive Assistant

The Senior Executive Administrative Assistant provides comprehensive administrative support to executives, ensuring confidentiality and professionalism. Manage calendars, schedule meetings, and organize travel arrangements. Prepares correspondence, reports, and presentations using various business software. Edits, proofs, and formats documents as needed. Screens calls and messages, managing interactions with internal and external sources. Maintains files and records, ensuring efficient organization. Assists in developing secretarial standards and practices for the organization. Handles confidential business and personnel information with discretion.

YOUR TASKS AND RESPONSIBILITIES

• Provides comprehensive administrative support to executives, ensuring confidentiality and professionalism.

• Manages calendars, schedules meetings, and organizes travel arrangements.

• Prepares correspondence, reports, and presentations using various business software.

• Edits, proofs, and formats documents as needed.

• Screens calls and messages, managing interactions with internal and external sources.

• Maintains files and records, ensuring efficient organization.

• Assists in developing secretarial standards and practices for the organization.

• Handles confidential business and personnel information with discretion.

• Under limited supervision and acting on own initiative, perform various administrative duties for executive level Managers, General Managers, or Managers of departments. Assignments generally involve work of a confidential nature and require a thorough knowledge of the practices and procedures of the function, company products, policies, and programs.

WHO YOU ARE

Ruveon seeks an incumbent who possesses the following:

• Manage calendars, coordinate travel arrangements, plan and support meetings, coordinate projects, process invoices/expenses and create purchase order, facilitate vendor payments in SAP.

• Assist as needed with team's communications, specifically assisting the team with projects, events, activities, announcements, personal interactions, and points of contact.

• Utilize software and systems to generate reports, timelines, distribution lists, correspondence and presentations with a high level of proficiency using Microsoft programs.

• Technology savvy and serving as the point of contact for learning all new technologies that enable the team to communicate and execute their jobs more efficiently and effectively.

• Learn new technologies and help guide and train all other team members on new systems. Execute and manage special projects autonomously (such as assessing spreadsheet data and statistics and looking for any potential gaps; creating assessment tools to measure the team's opinions). Interact professionally with internal and external stakeholders.

• Take and deliver messages as well as provide information to callers, many times with confidential information.

• Maintain a high level of confidentiality with sensitive information.

• Actively pursue learning and self-development and utilize feedback to continually enhance performance.

• Coordinate office moves, maintenance, and IT support. Multi-task and prioritize workload to meet deadlines.

• Support other senior leadership as needed.

• Extensive collaboration with colleagues and a willingness to shift and expand responsibilities as needed to ensure business goals are met.

• Ability to handle multiple priorities and meet critical deadlines.

• Respond to and manage many stakeholder requests in a timely manner and with minimal supervision.

Required Qualifications:

• High school diploma (Associates preferred).

• Experience making travel arrangements both domestically and internationally.

• Strong skills using Microsoft Excel, Word, PowerPoint, Outlook (experience managing multiple Outlook calendars and contacts simultaneously), Travel Expense Reporting, Online Travel Booking, SharePoint (Administration and management), SAP and be an early adopter of new technology and systems.

• Must possess strong project management skills; and the ability to think quickly and take action where needed to ensure project results are delivered as expected, and on time; in addition, must be able to work independently on projects and create solutions for the team.

• Excellent oral and written communication skills.

• Superior attitude toward colleagues and the ability to maintain positive working relationships.

• Ability to shift and expand the role as needed to ensure that business goals are met.

• Demonstrated attention to detail, superior results orientation and productivity and strong critical thinking.

• Demonstrated initiative and foresight.

• Experience coordinating large events and meetings.

• Ability to manage multiple competing priorities; highly organized.

• Strong interpersonal skills.

• Able to work with employees at all levels of the organization.

Preferred Qualifications:

• High School Diploma with a minimum of seven (7) years of Executive Assistant or Administrative experience, OR associate's degree with a minimum of five (5) years of Executive Assistant or Administrative experience.

This posting will be available for application until at least August 6th, 2026.

Employees can expect to be paid a salary between $68,800.00 - $103,200.00. Additional compensation may include a bonus or incentive compensation (if relevant). Additional benefits include health care, vision, dental, retirement, PTO, sick leave, etc. This salary range is merely an estimate and may vary based on an applicant's location, market data/ranges, an applicant's skills and prior relevant experience, certain degrees and certifications, and other relevant factors.

YOUR APPLICATION

Ruveon offers a wide variety of competitive compensation and benefits programs. If you meet the requirements of this unique opportunity and want to empower growers to unlock their full potential, we encourage you to apply now. we're building a focused, fast-moving team, and we'd like to hear from you.

To all recruitment agencies: Ruveon does not accept unsolicited third party resumes.

Ruveon is an Equal Opportunity Employer/Disabled/Veterans

Ruveon is committed to providing access and reasonable accommodations in its application process for individuals with disabilities and encourages applicants with disabilities to request any needed accommodation(s) using the contact information below.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Ruveon is an E-Verify Employer.

Location: United States : Missouri : Creve Coeur

Division: Crop Science

Reference Code: 878550

Contact Us

Email: View email address on click.appcast.io