Executive Administrative Assistant

CLIENT HIGHLIGHT The client you will be working for is a Top 20 Fortune Global 500 Consumer Electronics and Technology Company. This opportunity will give you experience in the technology sector in the United States with a company that is a globally recognized leader in smartphones, televisions, home appliances, and semiconductor innovation — and one of the most well-known brands in the world. LOCATION Plano, TX 75023 COMPENSATION $45.50 per hour SCHEDULE On-site. Monday-Friday (40 hrs per week) CONTRACT TERM 1 year long contract with high likelihood of extension/conversion to full time employee POSITION OVERVIEW – Executive Admin Assistant The main function of an Executive Administrative Assistant is to provide high-level administrative support to the VP of HR and HR organization. This individual will serve as an information and communication manager for executive leadership and their teams, while managing a highly active calendar, coordinating meetings and travel, supporting HR operations, handling confidential information, and managing a variety of administrative and office management responsibilities. RESPONSIBILITIES Provide high-level administrative support to the VP of HR, including complex calendar management, daily administrative tasks, scheduling, and support for HR team functions Manage an extremely active executive calendar, prioritize meeting requests, resolve scheduling conflicts, and proactively communicate changes to ensure executives remain on track Prepare agendas and coordinate meetings, committee meetings, leadership meetings, and other organizational events Coordinate executive travel, meeting arrangements, expense reports, and other administrative submissions Prepare and review invoices, reports, memos, letters, financial statements, presentations, and other business documents Review and analyze incoming correspondence, submissions, and reports to determine significance and appropriate distribution Open, sort, organize, and distribute incoming correspondence, including emails and other communications Prepare responses to correspondence and route inquiries to the appropriate individuals Assist with event planning, including scheduling, catering, setup, breakdown, budgeting, and logistics Support staff onboarding and offboarding, including coordinating equipment setup, system access, IT requests, and other administrative requirements Maintain corporate records, documents, reports, organizational charts, seating charts, and other administrative information Manage office supplies, equipment, facilities, and general office operations Triage and perform basic troubleshooting for hardware, software, phone, and other office technology issues Submit and manage administrative requests, including IT requests and other organizational support needs Serve as a liaison between internal executives, customers, HR teams, and other stakeholders Develop and maintain strong cross-divisional relationships with other administrative assistants and internal teams Maintain confidentiality when handling sensitive executive, employee, and HR-related information Handle ad hoc administrative duties and special projects as they arise REQUIRED SKILLS Bachelor’s degree or equivalent work experience 8-10 years of corporate administrative experience required Previous experience directly supporting executives is mandatory Strong executive-level calendar management and scheduling experience Strong verbal and written communication, multitasking, customer service, and interpersonal skills Expert ability to work independently, manage time effectively, and prioritize competing responsibilities Expert ability to organize information and maintain confidentiality Strong professional demeanor with exceptional follow‑up skills and attention to detail Strong event planning and budgeting experience Experience coordinating executive travel, meetings, expenses, and administrative requests Experience supporting employee onboarding and offboarding processes Ability to build relationships across teams and work effectively with executive‑level stakeholders Strong Microsoft Office skills, including Microsoft Word, Excel, and PowerPoint Korean and English bilingual skills preferred Experience supporting HR leadership or working within an HR organization is highly preferred #J-18808-Ljbffr