Payroll Director

Payroll Manager

Manages the payroll processes for the Springfield Public Schools and the City of Springfield. Provides external reporting to state and federal authorities for employees' gross wages and benefits. Works closely with Human Resources to be certain that employees are paid both timely and accurately.

Essential Functions:

• Supervises staff, which includes prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring employees follow policies and procedures; maintaining a healthy and safe working environment; and, making hiring, termination, and disciplinary recommendations.
• Directs the activities of the department, which include planning, coordinating, administering, and evaluating programs, projects, processes, procedures, systems, standards, and/or service offerings; ensures compliance with federal, state, and local laws, regulations, codes, and/or standards.
• Provides detailed analysis of employees by non bargaining and bargaining unit for compliance with contracts for rates of pay. Reviews individuals on a regular basis for payroll anomalies.
• Reviews each payroll for City and SPS each week prior to posting from an overall balancing perspective to make sure pay and deduction amounts appear reasonable.
• Provides daily maintenance of the Employee Self Service Module. Reviews and responds appropriately to employee concerns with compensation, profile concerns, and general system access to reduce the number of phone calls for general information.
• Verifies payroll data and submission to MA State Teachers' Retirement System monthly.
• Balances and files Form 941 for the DOR and IRS quarterly, balances and files Form W2 with employees, DOR and SSA at year end. Balances and files DUA for unemployment data quarterly.
• Performs related duties of a similar nature and level as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of Microsoft Access and Munis table and data structure and reporting requirements
• Knowledge of Munis HR/Payroll and TimeClock Plus (TCP) time and attendance systems
• Knowledge of teacher contracts and retirement eligibility
• Knowledge of Federal and State labor laws
• Ability to read and understand contracts
• Ability to analyze and make sense of misapplied logic
• Ability to use Excel to construct pivot tables
• Ability to assemble pay rules and identify potential problems
• Ability to respond appropriately to poorly worded requests
• Ability to compile and review data from various perspectives and maintain data integrity
• Ability to identify calculation errors and make corrective actions
• Ability to supervise and evaluate employees
• Ability to prioritize and assign work
• Ability to balance competing requirements and needs of client organizations
• Ability to develop and write reports, policies, and correspondence
• Ability to handle common inquiries or complaints
• Ability to respond to questions from students, faculty, staff, and visitors
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to use (or learn to use) computer software and systems applicable to the position
• Ability to collect, organize, and interpret data and prepare accurate records
• Ability to compare data from a variety of sources for accuracy and completeness
• Ability to organize large volumes of detailed data and information
• Ability to verify and maintain accuracy of detailed data and information, detect data errors
• Ability to maintain well-organized materials, files, systems and tools
• Ability to adapt to changes in work situations and priorities
• Ability to reason/analyze; use logic to identify and resolve problems
• Ability to evaluate, organize, and summarize data and information
• Ability to establish and maintain constructive and cooperative interpersonal relationships with staff, peers, supervisors, or managers in the work unit and other departments, as well as with staff of outside entities and other individuals, as applicable to the essential duties and responsibilities

Core Knowledge, Skills, and Abilities:

• Skill in utilizing interpersonal skills to relate and interact with a diverse population
• Skill in detail-oriented planning and able to set priorities, objectives, and meet deadlines
• Ability to provide positive and effective customer service
• Ability to adapt to and accommodate new methods and procedures
• Ability to work independently or as a member of a team
• Ability to apply listening skills, work under pressure, address conflict and solve problems
• Ability to read, analyze and interpret standard, policies, procedures and regulations
• Ability to effectively present information using attention to detail and accuracy
• Ability to exercise good judgment
• Ability to operate standard office equipment, such as a computer keyboard, monitor, copies, scanners, and telephone
• Ability to communicate effectively orally and in writing

Education and Experience:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field required.
• Minimum 5 years' experience in a complex and demanding payroll, accounting, finance, or related environment required with at least two years in a supervisory capacity.

To apply, please follow the below link: Springfield Public Schools MA

Notice: The following benefits are contingent upon hours worked and bargaining vs. non-bargaining agreements. Medical/Dental/Vision 75% City Subsidized All health insurance plans include Dental and Vision Retirement Available to employees working 20+ hours per week Paid Vacation Earned vacation time can be taken after 6 months of service. Earned time is accrued. Paid Holidays All City employees receive 11 paid holidays per year. Paid Sick Time Full time employees are immediately eligible to begin accruing 1 1/4 days per month which can be taken after 6 months of service. Supplemental Long Term and Short disability coverage is available to employees at the employee cost. Paid Personal Days Use up to 3 of your accrued sick days as Personal days. Personal days cannot be rolled over into the next calendar year. Family Medical Leave Act (FMLA) A means for eligible employees to balance work and family responsibilities by taking unpaid leave for authorized reasons. Training On the job and instructor led courses available Employee Assistance Program Free, confidential and personal assistance to employees and their families to resolve issues that affect their personal lives as well as job performance. Direct Deposit Easy, convenient, and free!