Administrative Assistant

Job TitleStormwater Office AssistantJob DescriptionUnder general supervision, the individual in this position performs a variety of general office, clerical, technical, and related administrative support duties for the department director and professional staff.Examples Of DutiesAnswers phone calls, schedules meeting and supports visitorsCarries out administrative duties such as filing, typing, copying, scanning, etc.Maintains a detailed database of projects in the MS4 service areaMakes travel arrangements for Supervisor and staff when necessaryExhibits polite and professional communication via phone, email, and in personSupports the team by performing tasks related to organization and efficiencyMaintains supplies and places orders when necessaryUtilizes various software programs to view, edit and update projectsHandles department expenses; reconciles accounts with receipts using the BOA software, prepares claims for payment and any related accounting dutiesSchedules meetings; prepares agendas, sends invites, tracks responses, gathers and distributes related meeting materials, takes, prepares and distributes meeting minutesOversee the preparation of the annual report to SCDHEC; gathers data from staff, finalizes report in a timely mannerProvides assistance to staff by performing administrative reviews, data entry, typing, mailing, and related work applicable to the issuance of permits and National Pollutant Discharge Elimination System (NPDES) coverages.Performs other duties as may be necessaryTypical QualificationsRequires a high school diploma or equivalent with vocational or technical school training in secretarial science and a minimum of three to five years of administrative and clerical experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.Equal Opportunity Employer