Secretary

Salary : $4,281.49 - $5,175.51 Monthly
Location : District Office: 1400 E. Janss Rd, Thousand Oaks, CA
Job Type: Full-Time: Position work year varies fr: 10mo-12mo
Job Number: 26-430-1
Division: Student Services
Opening Date: 06/01/2026
Closing Date: 6/14/2026 4:18 PM Pacific
Max Number of Applicants: 50
Salary Schedule Range: 55


RECRUITMENT DETAILS

This posting will close once a sufficient number of applications have been received. Your prompt application is encouraged.

NOTE: This recruitment will establish an eligibility list from which vacancies will be filled for the life of the list.

APPLICATION PROCESS
Complete the on-line application by clicking the "Apply" link above. Do not abbreviate job titles for yourself or employers. All pertinent employment with a Temporary Agency must indicate frequency and length of assignment. Prior to submitting your application, verify it reflects all relevant experience and education.

EXAMINATION PROCESS
1. Training and Experience Evaluation - Pass/Fail
Applications will be screened for best qualified applicants to compete in the competitive examination process.

If it is determined that your application meets the minimum requirements for this position, your application may be scored by a panel of Subject Matter Experts (SMEs). Scoring will be based upon scope and length of experience, responses to the Supplemental Questions, and general application appearance (e.g., sentence structure, grammar, and spelling).

For those passing the Training and Experience Evaluation (notified after the recruitment closing date) :

2. Performance Examination - Date TBD
The Performance Examination will consist of document creation/revision utilizing Microsoft Office Word and Excel 2016, as well as an on-line multiple choice examination assessing fundamental knowledge for the position.


For those passing the General Fitness / Performance Examination:
3. Structured Oral Interview - Date TBD
The Structured Oral Interview will be before a panel and contain questions that assess technical knowledge, experience, and one's general fitness for successful performance in the position.


A total score will be computed using weighted scores on all testing components. Applicants must receive a passing score on the oral examination to be placed on the year-long eligibility list. The top 3 ranks (scores) on the eligibility list are eligible for the hiring interview for each vacancy in this classification within the life of the list.
BASIC POSITION FUNCTION
Under general supervision, to serve as secretary to a department head or administrator relieving him/her of administrative and clerical detail; to perform difficult and responsible secretarial clerical work; to interpret departmental policies and regulations; to do related work as required.

CLASS CHARACTERISTICS
Positions allocated to the class of Secretary perform a variety of administrative tasks with a minimum of supervision in addition to the usual clerical duties required of a secretarial position. Positions in this class will normally exist only in those departments where the administrator who is the secretary's supervisor, has delegated a substantial amount of administrative detail and non-routine work to his secretary. The class of Secretary is distinguished from the next higher class of Administrative Secretary by such factors as a nature and scope of the functions of the department, the variety and complexity of the work, and the level of public contacts of the administrator. Although there is a direct relationship between the scope of the administrator's responsibility and the possible scope of the secretary's responsibility, secretarial positions are not classified solely on the basis of the level of the supervisor. Other factors affecting the scope of the secretary's responsibility are the presence or absence of other positions that tend to dilute or strengthen the secretary's responsibilities, and the degree to which clerical and administrative tasks may be delegated to the secretary due to the nature of the supervisor's function.

ESSENTIAL DUTIES/RESPONSIBILITIES


Screens incoming correspondence routed to superior, refers to appropriate staff member for reply, and follows up to insure that deadlines are met;

Arranges correspondence for department head's/administrator's personal reply in order of priority with appropriate background material attached for reference;

Independently or in accordance with general instructions, composes correspondence on a wide range of subjects requiring a thorough knowledge of the procedures and policies of the department and District;

Reviews outgoing correspondence prepared by other staff members for supervisor's signature for consistency with administrative policy as well as for format, grammatical construction, and clerical error;

Gathers and summarizes data;

Attends meetings and conferences, summarizes notes into minutes and distributes minutes;

Transcribes difficult dictation from tape dictation equipment;

Screens a variety of visitors and telephone calls, and, where appropriate refers to other staff members or personally gives out authoritative information on established departmental programs and policies;

Arranges meetings, prepares agenda, and makes adjustments as necessary in scheduled meeting times;

Maintains confidential and administrative files;

May supervise the work of clerical assistants.

MINIMUM ENTRANCE QUALIFICATIONS


Experience:
Two years of responsible secretarial experience, including public contact responsibilities.

Education:
Persons with the experience, knowledge and abilities as stated are considered to have the necessary education.

JOB COMPETENCIES: Knowledge, Skills, and Abilities


Knowledge of:
The functions and basic clerical operations of an administrative office;
Office methods and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing;
The elements of English usage;
Basic techniques of supervision.

Ability to:
Learn, interpret and apply administrative and departmental policies, laws and rules;
Understand and follow complex instructions, both oral and written;
Take responsibility and use good judgment in recognizing scope of authority;
Compose correspondence independently;
Plan, organize and supervise the work of others;
Keep difficult records and prepare reports;
Meet the public situations requiring tact, diplomacy and poise;
Type at a rate of 50 words per minute from clear copy;
Accurately transcribe from tape dictation equipment;
Operate a computer for word processing, spreadsheet creation/management and database management.


Nondiscrimination in Employment

The CVUSD Governing Board is committed to providing equal opportunity for all individuals in district programs and activities. District programs, activities, and practices shall be free from unlawful discrimination, including discrimination against an individual or group based on race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, physical or mental disability, sex, sexual orientation, gender, gender identity gender expression, or genetic information; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. (BP 0410). Any applicant who attempts to directly contact individual Board Members with the intent of influencing the deciaion of the Board will be considered disqualified from candidacy for this position.
BENEFITS

MEDICAL/PRESCRIPTION INSURANCE: Employees holding regular/permanent positions at 27.5 or more hours per week shall be eligible to participate in a variety of District plans. Employee contribution amount towards a premium varies based on medical plan. Family coverage is also available with an additional employee monthly paid premium. NOTE: Employees with assignments fewer than 27.5 hours per week are eligible to participate / buy-in into medical plans at full cost.

DENTAL INSURANCE : Employees holding regular/permanent positions at 30.0 or more hours per week shall be eligible to participate in the District-paid coverage for family dental insurance.


VISION CARE INSURANCE : Employees holding regular/permanent positions at 30.0 or more hours per week shall be eligible to participate in the District-paid coverage for family vision insurance.

HOLIDAYS : Up to fourteen paid holidays per year.

LIFE INSURANCE : Employees holding regular/permanent positions at 30.0 or more hours per week shall be eligible to participate in the District-paid coverage for family life insurance.

VACATION : Employees with one to three years of service earn 12 vacation days per year (employees working less than 12 months shall earn vacation on a pro rata basis). The number of vacation days earned increases with longevity up to 20 days per year after 15 years of service.

SICK LEAVE : One day per month, cumulative from year to year (employees working less than 12 months shall earn sick leave on a pro rata basis).

RETIREMENT : Employees holding regular/permanent positions at 4 or more hours daily AND at least 20 hours weekly are covered by Public Employees Retirement System (PERS) and Social Security. Contributions are made by both the employee and employer. Click to visit website.


Employees holding positions that are fewer than 4 hours per day or 20 hours per week are enrolled in APPLE, an alternative to Social Security. Contributions are made by both the employee and employer.


SALARY STEP MOVEMENT : First day of fiscal year (July 1st) for those employees in working status at least 75% of work year.

LONGEVITY COMPENSATION : Upon completion of 7, 10, 14, 20, 24, and 29 years of service from the hire date, employees receive an additional 2 1/2% salary increase.

REPRESENTATION: Classified staff (with the exception of Campus Safety Assistants) are represented by Chapter 620, CSEA.
01


Please read carefully before submitting your application. To assist our screening committee in evaluating your background qualifications for this position, please complete the Education and Work Experience sections, within the application. DO NOT rely on a resume or internal personnel file to convey your education and experience.I have read and understand these instructions

• Yes
• No

02


The Conejo Valley Unified School District uses a student database for purposes of mailing, attendance, health records, etc. Please describe any experience you may have using a student database or similar type of database. In your response, indicate the types of data you would enter and/or reports you personally would generate from this database.
03


Please describe your proficiency level using Microsoft Word and Excel. Please be specific in the types of documents you have created or amended and functions within the software programs you are proficient in.
04


Do you have experience working in an office setting for a school district?

• Yes
• No

05


If you answered Yes to the question above, please describe this experience. If you answered No to the question above, please describe your comparable experience.
06


Please indicate your level of proficiency in speaking and writing in the Spanish language

• Not Bilingual
• Bilingual in speaking only
• Bilingual in reading and writing only
• Bilingual in reading, writing, and speaking

Required Question