Executive Assistant

Executive Assistant

Job Summary:

Live Nation Entertainment is the world's leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year.

Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!

The Role

Our LN Productions team is seeking a highly organized, proactive, and resourceful Executive Assistant to support the head of LN Productions, working at the intersection of music and film. This role requires exceptional organizational skills, discretion, and a passion for the entertainment industry. The ideal candidate will thrive in a fast-paced environment, adeptly managing a wide range of administrative and executive tasks with professionalism and efficiency.

What This Role Will Do

Administrative Support

• Manage and maintain the executive's complex calendar, including scheduling meetings, appointments, and travel.
• Coordinate and prioritize daily activities, ensuring alignment with strategic priorities.
• Handle incoming communications, including emails, phone calls, and correspondence, with confidentiality and promptness.
• Prepare meeting agendas, take detailed notes, and track action items for follow-up.

Travel and Logistics

• Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Troubleshoot last-minute changes to travel plans, ensuring seamless execution.

Project Coordination

• Assist in managing projects, timelines, and deliverables across the executive's portfolio of music and film ventures.
• Collaborate with internal and external stakeholders to ensure deadlines are met.
• Conduct research and compile reports on industry trends, potential collaborators, and project opportunities.

Event and Production Support

• Coordinate logistics for industry events, premieres, studio sessions, and film productions.
• Act as the point of contact for event attendees and collaborators.
• Manage guest lists, RSVPs, and event timelines.

Relationship Management

• Build and maintain strong relationships with key industry contacts, including artists, producers, agents, and executives.
• Serve as a liaison between the executive and various stakeholders.
• Handle sensitive information with discretion and tact.

Other Duties

• Manage personal errands and ad hoc tasks as needed.
• Assist with expense tracking, budget management, and reconciliation.

What This Person Will Bring:

• 3+ years of experience as an Executive Assistant, preferably within the music, film, or broader entertainment industry
• Proven track record of supporting C-suite or senior-level executives
• Exceptional organizational and multitasking skills with acute attention to detail
• Strong communication skills, both written and verbal
• Proficient in Microsoft Office Suite, Google Workspace, and scheduling tools (e.g., Outlook, Zoom, Slack)
• Ability to maintain discretion and confidentiality
• Problem-solving mindset with a proactive approach to challenges
• Knowledge of the music and film industry, including terminology and workflows
• Flexible schedule to accommodate occasional evening or weekend commitments
• Bachelor's degree preferred but not required

Benefits & Perks

Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:

• Health : Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
• Yourself : Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
• Wealth : 401(k) program with company match, stock reimbursement program
• Family : New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
• Career : Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
• Others : Volunteer time off, crowdfunding match

Equal Employment Opportunity

Live Nation is an equal opportunity employer. It hires and promotes employees based on their experience, talent, and qualifications for the job and does not tolerate discrimination toward employees based on age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and/or applicable laws in other areas.

Live Nation affords equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant or an employee consistent with its legal obligations to do so. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant or employee to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants and employees are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek or currently occupy. Any applicant or employee who requires an accommodation in order to perform the essential functions of the job should contact either the hiring manager for the role or a Human Resources representative to request the opportunity to participate in a timely interactive process.

Hiring Practices

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

The expected compensation for this position is:

$24.00 USD - $30.00 USD Hourly

Pay is based on a number of factors including market location, qualifications, skills, and experience.