Executive Assistant

One of our clients, a growing professional services firm, is seeking an experienced Executive Assistant to support two Directors in a fast-paced, client-focused environment. This role is ideal for someone who enjoys being the go-to person behind the scenes, thrives on keeping executives organized, and can confidently manage multiple priorities while maintaining a high level of professionalism and discretion.

The Executive Assistant will serve as a true business partner to leadership, providing seamless support across calendar management, travel coordination, meeting logistics, expense reporting, and special projects. The right person is proactive, detail-oriented, and able to anticipate needs before they arise.

Responsibilities

• Manage complex and frequently changing calendars for two Directors, including internal and external meetings, client appointments, and strategic planning sessions

• Coordinate domestic and international travel arrangements, including flights, hotels, transportation, itineraries, and travel documentation

• Prepare and process expense reports, invoices, and reimbursement requests in a timely and accurate manner

• Plan and coordinate executive meetings, team events, client functions, offsites, and other firm-sponsored events

• Serve as a liaison between executives, clients, vendors, and internal stakeholders

• Prepare meeting materials, agendas, presentations, and follow-up action items as needed

• Monitor competing priorities and proactively identify scheduling conflicts or opportunities for greater efficiency

• Support special projects and administrative initiatives across the business

• Handle confidential information with professionalism and discretion

• Assist with additional executive and operational support duties as needed

Qualifications

• 5-10 years of Executive Assistant experience supporting senior-level leaders

• Experience supporting multiple executives simultaneously in a professional services, consulting, legal, accounting, financial services, or similar corporate environment preferred

• Extensive experience managing complex calendars across multiple time zones

• Strong domestic and international travel coordination experience

• Experience preparing and processing executive expense reports

• Proven event planning and meeting coordination experience

• Exceptional organizational skills with strong attention to detail and follow-through

• Ability to prioritize effectively in a fast-paced environment with shifting deadlines

• Strong communication and relationship-building skills

• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint

What We're Looking For

We're looking for someone who takes ownership, remains calm under pressure, and enjoys making executives more efficient and productive. The ideal candidate is polished, resourceful, highly organized, and able to anticipate needs while maintaining a service-oriented mindset. The successful Executive Assistant will be viewed as a trusted partner to leadership and an important member of the team. This structure reflects common requirements in professional services EA postings, particularly those emphasizing complex calendar management, travel coordination, executive support, and event planning.

If this sounds like a fit, we'd love to hear from you. Please apply with your resume for immediate consideration.