Personal Executive Assistant

Personal Executive Assistant

Our client is seeking an exceptional Personal Executive Assistant to provide comprehensive support to a high-profile professional athlete and their family. This is a long-term opportunity for a career assistant who is passionate about supporting others at the highest level. If you have a proven track record of creating order and building long-term, trusted relationships for high-profile clients, we want to hear from you!

What our client needs: As the Personal Executive Assistant, you must understand that discretion is non-negotiable, adaptability and excellent communication is the baseline, and warmth coupled with professionalism is a key component to supporting this family. Personal Executive Assistant Responsibilities:

• Manage and coordinate complex personal and professional calendars, anticipating needs and ensuring seamless on-time arrival at all engagements
• Serve as the primary point of contact and liaison with the client's broader team, including trainers, medical staff, family members, sponsors, media, and charitable partners -always representing the family with professionalism and warmth
• Oversee day-to-day operations across multiple residences (Philadelphia, New Jersey, New York City), coordinating maintenance, housekeeping, deliveries, and household staff
• Manage all travel logistics including flights, ground transportation, accommodations, and detailed itineraries Knowledge of Private travel coordination is a must
• Handle confidential correspondence and communications on behalf of the family with accuracy and discretion
• Facilitate financial coordination with the family's financial partners, including facilitating payments and expense tracking
• Run errands and manage personal tasks to allow the client to remain fully focused on their professional and family priorities
• Support family members and the extended team with requests as they arise
• Navigate sensitive conversations and complex interpersonal dynamics with tact, empathy, and confidence — preserving relationships while clearly representing the family's needs
• Maintain a professional appearance at all times, consistent with the client's brand standards and endorsement obligations

Essential Skills and Abilities:

• Minimum 4 years of experience as a Personal Assistant or Executive Assistant, preferably in a high-demand, high-discretion environment (entertainment, professional sports, UHNW families, or similar)
• Exceptional interpersonal skills: warm, professional, and skilled at navigating sensitive conversations without damaging relationships
• Proactive, solutions-oriented mindset with strong organizational and time-management abilities
• Impeccable integrity and an instinctive commitment to confidentiality and privacy
• Ability to operate calmly and effectively under pressure, managing competing priorities with ease
• Tech-savvy and proficient with scheduling tools, travel platforms, and communication systems
• Flexible availability, including evenings, weekends, and occasional travel as needed
• Located in the Philadelphia area or willing to relocate immediately
• Valid passport and the ability to travel domestically and sometimes internationally

Compensation Details:

• Base Salary - DOE
• Discretionary Bonus
• Recognized Holidays and Vacation Days
• Monthly Stipend for Medical, Dental, LTD/Life Insurance coverage
• Equipment coverage

LOCATION SPECIFICS. This will be an In-person role based in Philadelphia. Candidates must be in this area or willing to relocate immediately.

Priority VA actively celebrates applicants' different abilities, sexual orientation, ethnicity, faith, and gender. Everyone is welcome and supported in their development at all stages of their journey with us. At Priority VA we are dedicated to learning about each human as an individual and building a diverse, inclusive, and positive workplace. We strive to create human connections between our clients and the most qualified candidates. So if you've felt unseen or ignored in your career search previously don't worry, we're excited to meet you!