Administrative and Academic Coordinator - College of Engineering - Department of Chemical Engineering

Administrative And Academic Coordinator

Carnegie Mellon University is a private, global research university that stands among the world's most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn't imagine the future, we invent it. If you're passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!

Since its inception in 1905, the Carnegie Mellon Department of Chemical Engineering has been on the leading edge of research and innovation in chemical engineering. Today, this is more true than ever. With research thrusts across fields such as health and medicine, biofuels, air quality and more, CMU chemical engineering students are paving the way to healthier, cleaner, more efficient future for all.

The Department of Chemical Engineering is seeking a highly organized and proactive Administrative and Academic Coordinator to support academic initiatives, departmental events, and daily administrative operations. The ideal candidate thrives in a dynamic, fast-paced environment and demonstrates strong interpersonal, problem-solving, and customer service skills. The individual will exercise sound judgment, manage multiple priorities simultaneously, and work both independently and collaboratively to support faculty, students, staff, and external partners. This role reports to the Manager of Administration.

Core Responsibilities:

• Provide administrative support to academic faculty leadership
• Prepare and distribute internal communications, including student newsletter and digital presentation of student recognitions and events
• Assist student organizations in purchasing and event organization
• Support academic team activities, including but not limited to course management, events, study abroad, and travel funds

• Support departmental academic events from planning through execution (e.g., commencement ceremony and reception, undergraduate and graduate research symposia, graduate orientation)
• Coordinate logistics, timelines, budgeted spending, and communications for events to ensure successful delivery
• Oversee vendors and on-site event staff during event execution

• Maintain purchasing card (P-Card) responsibilities and vendor relationships
• Assist with purchasing, expense tracking, reporting, and reimbursement processes in coordination with the front office and finance team
• Serve as primary contact for travel bookings in the department for guests, faculty, and students

• Perform other duties as assigned to support the evolving needs of the department

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

• High school diploma required; associate degree in business administration or a related field strongly preferred
• 35 years of relevant administrative or event experience
• Experience in a higher education environment and/or event coordination preferred
• Strong written and verbal communication skills, with the ability to interact effectively with diverse stakeholders.
• Demonstrated organizational skills and attention to detail, with the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite, Outlook, and Adobe applications
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful Background Check

Additional Information:

• Typical Work Schedule: Monday-Friday from 8:30-5:00pm. An alternate work schedule allowing for early morning, evening and weekend hours will be required on occasion

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location: Pittsburgh, PA

Job Function: Administrative Support and Coordination

Position Type: Staff Regular

Full Time/Part time: Full time

Pay Basis: Hourly

More Information:

• Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world.
• Click here to view a listing of employee benefits
• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.
• Statement of Assurance