Coordinator for Traditions & Events

Coordinator for Traditions and Events

The Coordinator for Traditions and Events is a vital role within the Division of Student Affairs, focused on fostering school spirit, community engagement, and student leadership development. This position is responsible for events and programs that are integral to the student experience at the University of Pittsburgh. Skills and competencies include strong organizational and project management skills, with the ability to handle multiple priorities and meet deadlines. Excellent interpersonal and communication skills, both written and verbal, are also required. Proficiency in budget management and financial reporting is necessary. Ability to work collaboratively with various stakeholders, including students, faculty, staff, and external partners, is essential. A deep understanding of student development theories and best practices in student programming and leadership development is required.

Work environment may require evening and weekend hours in support of major campus events and programs. The Coordinator for Traditions and Events will help oversee key hallmark events at the University of Pittsburgh that help bring a sense of belonging for students and alumni alike. These efforts offer opportunities to strengthen our community, focus on collaboration across departments, and help encourage innovation. Some of these events and celebrations include the Bonfire Celebration, Homecoming Activities, I Love Pitt Day, the Forge, and more. The Coordinator will also support and develop leadership programming.

Job summary includes coordinating official events and other events in-person and virtually. Overseeing vendors, event components, budget, and event marketing is also part of the role. Essential functions include coordinating official events such as academic, community and/or stewardship-type ceremonies, receptions, and/or donor/friend recognitions and other events such as conferences, seminars, lectures, meetings, and reading groups both in-person and virtually. Overseeing and coordinating university efforts and/or with external vendors for catering, police, audiovisual, facilities management, parking and transportation, risk management, budget accounting, photography, student leadership, volunteers, and outside service and material providers is also required. Overseeing guest list and invitation development, budget and report preparations, research, and design of event components, assisting sponsors with developing event budgets, and managing promotions, public relations, and marketing of events are also part of the role.

Physical effort is moderate. May be required to stand/move for several hours at a time. May be required to move objects up to 50 pounds with or without assistance of equipment. The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment category is full-time regular. Job classification is staff. Events manager job family is administrative support. Events job sub-family is events. Campus is Pittsburgh. Minimum education level required is a bachelor's degree. Minimum years of experience required is three. Combination of education and relevant experience will be considered in lieu of education and/or experience requirement. Work schedule is Monday - Friday, 8:30 a.m. - 5:00 p.m. Work arrangement is hybrid: combination of on-campus and remote work as determined by the department. Hiring range is to be determined based on qualifications. Relocation offered is no. Visa sponsorship provided is no. Background check is required for position finalists. Child protection clearances required prior to commencement of employment and as a condition of continued employment include PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance. Required documents are resume and cover letter. Optional documents are not applicable.