Documentation Specialist

Job Title : Documentation Specialist

Pay Rate : $29/hr on W2

Location : San Francisco, CA ( Hybrid )

Duration : 12 Months Contract with a possible extension

About the Role:

The Documentation Specialist's services will include, but is not limited to, the following:

-Ensure activities are in compliance with internal procedures, engineering standards, and corporate records document management (COREMAP)

- Support handover activities within Autodesk Forma (previously known as Autodesk Construction Cloud)

- Act as an Autodesk Forma project administrator helping create new project spaces, add/remove members, manage approval workflows, and collaborate with project teams to ensure timely handover of engineering project content in the Turn Over Package (TOP)

- Collaborate with project teams to establish record deliverables and standards

- Provide drawing, document and equipment tags numbers

- Provide native files of existing drawings to customers

- Fulfill printing and scanning requests and ensure large format printers are operational

- Upload records and documents into electronic repositories

- Archive paper documentation to offsite storage location

- Provide training to project teams on Record Management policies and standards

- Respond to requests from regulatory agencies

- 0-2 years experience related to engineering, design and construction, or related field

- Detail oriented

- Proficiency with technology, electronic organization of information, database searches, and various file types (pdf, word, excel)

- Organized and ability to effectively multitask

- Vocal, not afraid to speak up or ask questions

The Department:

This role supports the Documentation Services department at the South San Francisco campus. Specifically, this role will support the Records Management subteam which provides timely and efficient life-cycle management of physical and electronic records in support of Rite to Operate and our continual dedication to our customers and stakeholders. The role will focus primarily on engineering records that are either requested by internal and external customers as well as review documents, records, and information submitted by our Design and Construction and Campus Development colleagues. This role will also act as a project administrator in a Document Contoller capacity supporting projects in Autodesk Forma and supporting administrative activities such as project creation and closure, file permissions, adding/removing members, and assisting in approval workflow management to ensure timely handover of information.

• Education requirements:
• HS diploma, College or technical school a plus, ideally with some Engineering or Document Management background

NOTE: This is NOT a fully remote position. Expectation is a minimum of 3 days per week spent on the South San Francisco campus

Who You Are

• 0–5 years of experience

• Strong problem-solving skills

• Excellent communication abilities

• Knowledge of industry best practices

Preferred (Optional)

- Experience in corporate documentation management preferred

- Experience with Autodes Forma (formerly Autodesk Construction Cloud) or equivalent construction project management platform

Interview process: 1. Virtual

• candidates do NOT need experience in regulated environment. We can teach them what they need to know
• this is more about following ALCOA principles (Attributeable, Legible, Contemporaneous, Original, Accurate)
• any experience with document control or records management is fine.