Administrative Specialist

Administrative Specialist in Belcamp, MD

BSCS can deliver a comprehensive range of construction, renovation, and civil services tailored to both government and private-sector clients. With a commitment to quality and cost efficiency, we leverage our extensive experience to ensure exceptional service on every project. Our senior management team brings over 100 years of expertise in facility maintenance, repair, renovation, and construction, with a primary focus on serving the U.S. government. Additionally, our sister companiesEagle Eye Electric, LLC, Bering Straits Technical Services, LLC, and Stampede Ventures, LLCare established general contractors with proven records of success.

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Wage/Salary Range: $22 - $30 per hr.

Applicants will be notified via email or phone within ten business days regarding application status.

Essential Duties & Responsibilities

• General administrative duties to support senior management. This includes personnel related matters, including personnel records maintenance, maintaining tracking spreadsheets for various company needs.
• Creates, customizes, prepares, and maintains presentations, briefing charts, and technical and nontechnical documents using computer software (e.g. Microsoft Office Suite), websites, graphical elements, scanned photos, and other presentation matter. Responsible for preparing documentation from draft to final form.
• Filing and organizing paperwork.
• Answering phones

Required (Minimum Necessary) Qualifications

• Education Requirements: High School Diploma or GED
• Level of Experience Requirements: Two plus years of experience in Administration Support.

Knowledge, Skills, Abilities, and Other Characteristics

• Ability to communicate clearly, both orally and in writing.
• Ability to file documents in folders and binders.
• Organizational skills commensurate with position.
• Proficient in various Microsoft Office Suite products and Sharepoint.
• Work well with all levels of internal management, staff, outside clients and vendors.
• Sensitivity to confidential matters is required.
• Knowledge of organizational procedures and workflows understanding how work moves through a company.
• Basic knowledge of relevant technologies or tools e.g., Microsoft 365, communication platforms, or industry?standard software.
• Knowledge of customer service practices principles of providing quality service and managing inquiries professionally.
• Knowledge of data privacy and confidentiality principles awareness of proper handling of sensitive information.
• Communication skills (written and verbal) ability to convey information clearly and professionally.
• Time management and prioritization balancing multiple tasks and meeting deadlines.
• Problem?solving and critical thinking analyzing issues and selecting appropriate solutions.
• Interpersonal and teamwork skills building rapport and collaborating effectively with others.
• Attention to detail producing accurate, error?free work.

Preferred

• Finance / Accounting and Deltek Costpoint experience is a plus.

Necessary Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.

Work Environment

The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role. Employees must always maintain a constant state of situational awareness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. The work described herein is primarily a modern office setting. Occasional travel may be required.

Supervisory Responsibilities

• This position will not have supervisory responsibilities.

DOT Covered/Safety-Sensitive Role Requirements

• This position is not subject to federal requirements regarding Department of Transportation "safety-sensitive" functions.

Additional Qualifying Factors

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.

Shareholder Preference

BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.