Filing Clerk

Filing Clerk

We are seeking a highly organized and detail-oriented Filing Clerk to support administrative operations by digitizing and maintaining critical company records. This role focuses heavily on converting paper files into organized digital formats and ensuring accurate document management within Adobe systems. This is a repetitive, process-driven position best suited for someone who is self-motivated, tech-savvy, and comfortable performing structured tasks with a high level of consistency and accuracy.

Responsibilities

• Digitize and upload large volumes of paper documents into electronic filing systems.
• Organize, label, and maintain digital files within Adobe and internal systems for accuracy and consistency.
• Perform quality checks on digitized files to confirm completeness and clarity.
• Maintain structured filing systems for easy retrieval and compliance.
• Assist with general administrative support and document management tasks.
• Collaborate with internal teams to organize HR or project-related records.
• Follow established processes and timelines for document processing.

Essential Skills

• 12+ years of administrative, clerical, or HR-related experience.
• High attention to detail with strong organizational skills.
• Ability to work independently and stay productive in a repetitive work environment.
• Tech-savvy with the ability to learn and navigate digital filing systems quickly.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong time management skills and ability to meet deadlines.
• A self-starter who can take ownership of tasks with minimal supervision.
• Someone who thrives in routine, detail-focused work.
• Reliable, consistent, and committed to accuracy in every task.

Additional Skills & Qualifications

• Experience with Adobe Acrobat or similar document management systems.
• Familiarity with eBacon or similar compliance/payroll software.
• Previous experience with records management or document digitization.

Work Environment

This position is based onsite at the MMI office in Mesa, AZ. The working hours are Monday through Friday, from 8am to 5pm. The environment is structured with clear expectations and processes, offering the opportunity to contribute to improving internal systems and organization. This is a temporary role for 3 months.

Job Type & Location

This is a Contract position based out of Mesa, AZ.

Pay and Benefits

The pay range for this position is $22.18 - $26.60/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Mesa, AZ.

Application Deadline

This position is anticipated to close on Jun 12, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.