Facilities Support Administrator - Corporate Office

Job Responsibilities On-site 5x a week Corporate experience Main responsibility - answering incoming calls to corporate - main number. How to direct calls How to handle customers/employees that are unhappy Not working at the front desk, no greeting, but will have high call volume Can handle people on phones and in person English speaker/writer Knowledge of using fax machine/able to receive a fax/distribute a fax daily To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Answers switchboard phone and gives information to callers; accurately routes calls to appropriate personnel; may establish caller need and re-direct calls as is appropriate. Provide clerical and/or admirative support to members of the Facilities Department Schedule, Coordinate and Prepare for meetings as needed for Facilities Department Enters new and updated vendor information into Oracle system. Enters Req’s for POs into Oracle for all WB Mason orders and other miscellaneous Facilities vendors. Manage and maintain monthly utility bills for tracking & updating logs for Corporate and CMC. (PSE&G, NJ Amer. Water, & other miscellaneous vendor tracking) Organize company documents into filing system for monthly/quarterly/annual tracking. Create and Manage project binders as necessary for tracking required data. Perform other duties as assigned. Skills Type and Number Years of Experience:5+ years’ experience in similar role in an office environment Excellent knowledge of Microsoft Word, Excel, Outlook and Power Point Good computer, faxing and filing skills Excellent communications skills and knowledge of business phone etiquette; good phone presence Customer service oriented Ability to use good judgment in handling callers Ability to handle multiple tasks simultaneously Education / Experience HS Diploma required #J-18808-Ljbffr SGS Consulting