Executive Assistant to COO

Panorama Insurance Associates is a fast-growing, innovative organization committed to growth, operational excellence, and creating opportunities for employees and affiliates. The Executive Assistant will provide high-level administrative support to the Chief Operating Officer, assisting with executive administration, reporting, communications, document preparation, and special projects while upholding Panorama’s core values. Responsiblities Executive Support & Administration Manage and maintain the COO’s calendar, schedules, appointments, and meeting priorities. Provide comprehensive administrative support to the COO on a daily basis. Coordinate meetings, prepare agendas, and facilitate follow-up on action items. Review, organize, prioritize, and draft responses to email correspondence and general inquiries. Maintain strict confidentiality regarding sensitive business, employee, and organizational information. Reporting & Documentation Prepare professional presentations, reports, spreadsheets, and business correspondence. Coordinate monthly departmental reporting packages and compile information into meaningful reporting formats. Draft, edit, and proofread documents, communications, and other business materials. Ensure accuracy, consistency, and quality of all executive-level documentation. Project & Operational Support Assist with vendor and carrier contract administration, including data entry, tracking, filing, and record maintenance. Support organizational projects, initiatives, and process improvement efforts. Conduct research and gather information to support executive decision-making. Assist with special projects and other assignments as directed by the COO. Serve as a professional point of contact between the COO and internal or external stakeholders. Foster positive working relationships across departments and business partners. Support effective communication and coordination of organizational priorities. Other Duties Perform additional responsibilities, tasks, or projects as assigned; duties may evolve over time with or without notice. Qualifications High school diploma or equivalent required. Minimum of two (2) to three (3) years of administrative experience. Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. Excellent written and verbal communication skills. Exceptional organizational skills with strong attention to detail. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Bachelor’s degree in Business, Communications, or related field. Previous Executive Assistant experience supporting senior leadership. Insurance industry experience. Knowledge of entity maintenance and corporate documentation. Experience working with contracts, compliance documentation, and business operations. Benefits Medical: HSA, PPO, and EPO options; base plan covered at 95% by employer. Dental: PPO plans with options for zero employee premium. Vision: PPO plan at no cost to the employee. FSA: Medical and Dependent Care FSA available. HSA: $1,000 annual employer contribution for eligible plans. Disability Insurance: Long‑term and short‑term disability provided at no cost. Life & AD&D: Employer‑paid; voluntary life options available. Supplemental Coverage: Critical Illness and Hospital Indemnity policies offered. Identity Theft Protection: Provided at no cost. Employee Assistance Program: Available at no cost to all household members. 401(k): 100% employer match up to 5% of earnings. Time Off: Exempt employees: Flexible (unlimited) time off. Paid Holidays: 12 paid holidays annually. Work Flexibility: Hybrid and in‑office options. Professional Development: Licensing, accreditation, and structured growth opportunities. #J-18808-Ljbffr