International Nutritional Document Specialist

Job Description

Job Description

Location: ON-SITE/Miami, FL
Department: Compliance
Travel: Up to 25% international travel, as needed

Position Summary

The International Nutritional Document Specialist supports Tropical Foods’ international business by ensuring food products meet nutrition, labeling, and regulatory requirements across different global markets.

This position works closely with manufacturers, suppliers, government agencies, regulatory consultants, and internal teams to review product formulations, nutritional information, ingredient documentation, and labeling requirements. The specialist will research international nutrition regulations, support product registrations, and help ensure products are properly prepared for export and commercialization.

This is an ideal opportunity for a nutrition professional who is interested in food products, international markets, regulatory requirements, and the application of nutrition science to the food industry. 

Key Responsibilities

International Nutrition & Product Compliance 

• Review product formulations, ingredients, nutritional information, and specifications for compliance with international requirements.
• Research, interpret, and apply country-specific food regulations, including RTCA and other international standards.
• Support the preparation and review of nutrition-related documentation required for international markets.
• Ensure products comply with regulatory and labeling requirements before commercialization.
• Monitor changes in international nutrition and food regulations and communicate relevant updates to internal teams.
• Obtain, review, and maintain regulatory documentation, including:
  • Certificates of Free Sale
  • Product Specifications
  • Certificates of Analysis
  • Manufacturing Flow Charts
  • Composition Ratio documentation
  • Plant Registrations and Certifications
  • USDA Affidavits
  • Export Certificates
  • Other documentation required by international regulatory agencies

Labeling & Product Compliance

• Review product labels to ensure compliance with country-specific nutrition and labeling requirements.
• Coordinate multilingual and supplemental labels for international markets.
• Verify country-specific labeling requirements.
• Coordinate artwork updates resulting from regulatory or product changes.

Government & Industry Relations

• Coordinate directly with government ministries, USDA, Foreign Agricultural Service (FAS), U.S. Dairy Export Council (USDEC), regulatory consultants, manufacturers, and other industry partners.
• Support USDA dairy export certificate audits by coordinating documentation between manufacturers, USDA personnel, and internal departments.
• Coordinate submission of product samples and regulatory documentation to government agencies for evaluation and approval.

Trade Compliance & Vendor Management

• Assign Harmonized Tariff Schedule (HTS) classifications.
• Support Free Trade Agreement documentation requirements.
• Coordinate export certifications and affidavits.
• Establish and maintain relationships with regulatory consultants and service providers in multiple countries.
• Review invoices, negotiate service fees, and coordinate regulatory projects to ensure timely completion.

Cross-Functional Collaboration & Process Improvement

• Partner with Sales, Customer Service, Purchasing, Operations, Quality, and manufacturers to support international product launches and ongoing product compliance.
• Provide nutrition and regulatory guidance to internal teams.
• Help identify and resolve product documentation, labeling, and compliance issues.
• Maintain regulatory and product databases and electronic documentation.
• Manage assigned projects and workflows using Monday.com.
• Continuously improve compliance processes and identify opportunities to increase efficiency.

Qualifications

Education

Bachelor's degree in:

• Nutrition or Dietetics (preferred)
• Food Science
• Food Technology
• Nutrition Science
• Regulatory Affairs
• Other related scientific discipline

Experience

• Approximately 1–2 years of experience in regulatory affairs, food labeling, product registration, quality assurance, nutrition, food manufacturing, or a related field.
• Exceptional recent graduates with relevant internships, coursework, or research experience are encouraged to apply.
• International regulatory experience is a plus but not required.

Skills & Qualifications

• Knowledge of food labeling requirements and food regulatory standards.
• Strong analytical, research, and critical thinking skills.
• Excellent attention to detail and organizational abilities.
• Ability to manage multiple priorities while meeting deadlines.
• Strong written and verbal communication skills.
• Self-starter with initiative, resourcefulness, and a continuous learning mindset.
• Ability to work independently while collaborating effectively across departments.
• Proficiency in Microsoft Office; experience with Monday.com is a plus.
• Fluent in English and Spanish.
• Ability to travel internationally on an occasional basis (less than 25%).