Payroll Specialist

Salary: $54,514.98 - $81,772.86 Annually
Location : City Hall 5850 W. Glendale Ave., Glendale, AZ
Job Type: Full Time
Job Number: 2026-04718
Department: Budget And Finance
MUNIS- Org Description: Accounting Services
Opening Date: 07/09/2026
Closing Date: 7/23/2026 5:00 PM Arizona
Hours per Week: 40


Description
The Role: The Payroll Specialist performs a variety of technical and advanced accounting clerical duties involved in the processing of the City's payroll, to include calculating all wage assignments, reconciling payroll against submitted department timesheet data, and calculating and remitting all applicable withholding liabilities. Work also includes preparing quarterly and annual federal and state payroll reporting returns and researching all applicable federal, state and local tax laws.

The ideal candidate will have two years of college course work in business, accounting or related field plus one year of experience in payroll processing.
Salary: This position is:

• FLSA non-exempt, and will earn overtime for any hours worked over 40 in a week.
• A Grade 315 with an hourly salary between $26.2091- $39.3139.

Benefits:
The City of Glendale offers a generous benefits package with competitive rates that become effective the 1st of the month following 30 days of employment.


Below are some City of Glendale benefits resources for your review:

• 2025 - 2026 Benefits Guide
• City of Glendale Benefits Presentation

Holiday, Vacation, and Sick Leave:
City of Glendale Regular status positions offer:

• 10.5 paid holidays per year, and full-time employees are also granted an additional 12 hours of holiday special leave per calendar year to celebrate their cultural or religious holidays
• Vacation leave accrues at:
  
  • 5.33 hours per pay period (138 hours/17.25* days per year)
  • Increases to 6.12 hours per pay period after 5 years
  • Then caps out at 7.6 hours per pay period after 10 years of service
• Sick leave accrues at 4.4 hours per pay period (114 hours/14.25 days* per year)

* Days per year estimates are based on an 8-hour work day
Retirement: This position participates in the Arizona State Retirement System (ASRS).

• Contribution is mandatory, and deducted every pay period
• The current contribution rate is 12.00%

Why Choose Glendale:

The City of Glendale is the West Valley's entertainment nexus; whether it's attending a world-class sporting event at StateFarm Stadium, enjoying a concert at Desert Diamond Arena, or shopping and dining at the Westgate Entertainment District, as a City of Glendale employee, you'll be right in the middle of it all! Glendale is centrally located within the west valley and has convenient access to the 101, 303, US 60, and I-10 freeways. With development happening all around the city, you will notice new homes and businesses being constructed frequently.

At the City of Glendale you'll have the opportunity to interact and engage with a highly diverse, dedicated, and skilled group of professionals. It is one of the best places to work, to grow your career, skills, and advance your future.
Essential Functions

1. Reviews timesheets for accuracy, completeness and appropriate approvals. Adjusts entries as needed to comply with MOU's and Federal regulations. Reconciles timesheets to payroll system reports.
2. Reviews and analyzes payroll reports for errors. Makes adjustments as needed to resolve problems.
3. Processes, reviews and corrects retroactive payments and deductions.
4. Runs the general payroll ledger payroll posting process.
5. Prepares and transmits files, wires and check requests for direct deposit, taxes, deferred comp, retirement plans and other payroll liabilities.
6. Reconciles payroll liabilities for accuracy of deductions, payments and recording.
7. Reconciles, prepares and files W-2's, 941's and related payroll tax reports to comply with federal and state tax agency requirements.
8. Ensures maintenance of employee data by entering withholding data, direct deposit requests, deductions and other employee information into the payroll system.
9. Assists employees with complex and sensitive questions regarding tax withholding, direct deposit, leave accruals, and other payroll-related inquiries.
10. Processes the citywide biweekly payroll from timesheet data and salary records.
11. Processes off-cycle checks as needed.
12. Assists with special projects, system testing, etc. as needed.
13. Communicates with Human Resources and other departments regarding new hire paperwork, benefits, leave accruals, and other employee-related personnel actions impacting payroll.
14. Performs other related duties as assigned.

Minimum Qualifications/Special Requirements/Success Factors


Two years of college course work in business, accounting or related field plus one year of experience in payroll processing.

Any equivalent combination of education, training and experience that provides the required knowledge, skills and abilities is qualifying. One year of relevant experience may be substituted for each year of required education.


Knowledge of:

• Applicable federal and state laws and regulations pertaining to payroll administration. and tax withholding
• Principles and procedures of payroll processing, reconciling and accounting
• Customer service principles and procedures
• The various state retirement system policies and procedures, and their differences
• Principles and procedures of financial record keeping and reporting
• Operation of standard office equipment and a personal computer and job-related software applications for word processing, spreadsheets, and other required applications

Ability to:

• Plan and manage time effectively to meet payroll processing timelines
• Work independently in all aspects of computerized payroll processing, retroactive calculations and payments, online checks for routine corrections, and preparation of payroll reports
• Mathematically calculate payroll, employee time, retroactive payments, tax liability, deductions as necessary
• Analyze financial data, reconcile accounts, and prepare reports
• Work independently in all aspects of computerized payroll processing, retroactive calculations and payments, online checks for routine corrections, and preparation of payroll reports
• Maintain records efficiently and accurately and prepare clear and concise reports
• Communicate effectively both orally and in writing
• Establish and maintain effective working relationships with other City employees.

Success Factor Classification Level - Foundational

To view the success factor definitions please click here .


This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.

Physical Requirements/Working Conditions
Office setting
Benefit information is outlined here:
01


The Payroll Specialist position requires two (2) years of college course work in business, accounting or a related field and one (1) year of experience in full-cycle payroll processing. Any equivalent combination of experience and education which would provide the required knowledge, skills, and abilities is considered as qualifying. Do you possess at least a total of three (3) years of qualified experience or work and education combination thereof?

• Yes
• No

02


Please indicate your highest level of education.

• Some high school
• High school education/GED
• Some college/30 to less than 60 credit hours
• Associate degree or 60 credit hours
• Bachelor degree or 120 credit hours
• Masters or Juris Doctorate

03


Please choose the response that most accurately represents your accounting education.

• I have an accounting degree.
• I have a bookkeeping certificate.
• I have completed coursework in accounting/bookkeeping.
• None of the above

04


How many years of customer service experience do you have, to include direct customer contact?

• Less than one year of experience.
• One or more years experience.
• Two or more years experience.
• Three or more years experience.
• None of the above

05


How many years of experience do you have providing full-cycle payroll processing?

• Five (5) years or more
• Four (4) years
• Three (3) years
• Two (2) years
• One (1) year
• Less than one (1) year
• I have no experience

06


How many years of government experience do you have?

• Five (5) or more years
• Four (4) years
• Three (3) years
• Two (2) years
• One (1) year
• None of the above

07


Do you have payroll experience with bargaining unit, or represented, employees whose contract details are in a MOU (memorandum of understanding)?

• Yes
• No

08


How many years of experience do you have working in Munis accounting software?

• Five (5) years or more
• Four (4) years
• Three (3) years
• Two (2) years
• One (1) year
• Less than one (1) year
• None of the above

09


How many years of experience do you have with Timekeeping system; UKG-Workforce Management and/or Telestaff-Kronos?

• One (1) year
• Two (2) years
• Three (3) years or more
• None of the above

Required Question