Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join an oil and gas organization in Dallas, Texas on a contract basis with the potential for a permanent position. This position focuses on high-volume non-PO invoice processing and requires someone who can work accurately, follow established accounting controls, and keep invoice workflows moving efficiently. The ideal candidate brings strong experience in accounts payable operations, careful attention to detail, and the ability to resolve invoice issues in a timely manner while supporting month-end activities.

Responsibilities:
• Process non-purchase order invoices by reviewing submissions for completeness, accuracy, and compliance with internal accounting standards.
• Examine invoice details such as vendor data, payment amounts, coding, and authorization before entry into the system.
• Manage the invoice queue by tracking pending items, identifying missing information, and following up to clear exceptions promptly.
• Investigate and resolve invoice discrepancies, including coding errors, approval gaps, and mismatched supporting documentation.
• Enter vendor invoices into the ERP system with accurate account coding and proper documentation retention.
• Support month-end close by assisting with accounts payable reconciliations, reporting, and other related closing tasks.
• Coordinate with internal stakeholders and vendors to address payment questions and ensure timely processing of outstanding invoices.
• Utilize SAP or similar ERP tools to maintain accurate invoice records and support daily accounts payable operations.• At least 3 years of experience in accounts payable, with a strong background in non-PO invoice processing.
• Demonstrated ability to code invoices accurately and work within established accounting procedures and controls.
• Hands-on experience with ERP platforms, including SAP or SAP ERP in an accounts payable environment.
• Proficiency in reviewing vendor invoices, identifying discrepancies, and resolving invoice-related issues efficiently.
• Working knowledge of account coding, invoice entry, reconciliations, and general accounting functions.
• Experience supporting month-end close activities and preparing related accounts payable reporting.
• Strong attention to detail, organizational skills, and the ability to manage multiple invoices in a deadline-driven setting.