Payroll Specialist

Job Title

Payroll Specialist

Job Summary

The Payroll Specialist is responsible for compiling and recording employee time and payroll data, ensuring accurate and timely processing of payroll, and maintaining payroll records in accordance with company policies and legal regulations.

Key Responsibilities

• Collect and verify timekeeping information for all employees.
• Enter payroll data into systems accurately and on time.
• Maintain and update payroll records and employee files.
• Process wage garnishments, benefits deductions, and tax withholdings.
• Distribute paychecks and direct deposit stubs.
• Assist in preparing payroll reports for management and audits.
• Respond to employee questions and resolve payroll issues.
• Ensure compliance with federal, state, and local payroll regulations.
• Collaborate with HR and Accounting departments as needed.

Required Qualifications

• 3 to 5 years payroll processing experience.
• Familiarity with payroll software.
• Strong numerical and organizational skills.
• High level of accuracy and attention to detail.
• Confidentiality and integrity in handling sensitive information.

Preferred Qualifications

• Experience with multi-state payroll processing.
• Experience with construction or manufacturing payroll including job costing.
• Associate's degree in accounting or related field.
• Knowledge of labor laws and tax regulations.
• Certification in payroll (e.g., FPC or CPP) is a plus.

Skills and Competencies

• Proficiency in Microsoft Excel and data entry.
• Ability to work under pressure and meet deadlines.
• Experience in Union Payroll, Certified Payroll, OCIP, CCIP, and General Ledger
• Strong communication and interpersonal skills.
• Problem-solving and analytical skills.

Work Environment

• Office setting.
• May involve sitting for long periods and working on a computer.
• Regular business hours with potential for overtime during payroll periods and accounting closing periods.

Compensation and Benefits

• Competitive hourly/salary rate.
• Health, dental, vision insurance.
• Retirement plan options.
• Paid time off and holidays.

EOE, M/V/F/D

Job Type: Full-time

Benefits

• 401(k) matching
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off

Schedule

• Day shift
• Monday to Friday