Administrative Property Assistant

Job Description

Job Description

We are seeking a detail-oriented and organized professional to support daily property operations and administrative functions. This role is ideal for someone who enjoys balancing customer service, coordination, documentation, and communication in a fast-paced environment. The successful candidate will help ensure smooth office operations, accurate recordkeeping, and responsive support for property-related activities. Responsibilities

Provide administrative support for property management activities and office operations. Respond to tenant, vendor, and internal inquiries in a professional and timely manner. Assist with scheduling, document preparation, filing, and data entry. Maintain accurate records related to leases, maintenance requests, inspections, and correspondence. Support coordination of property services, vendor visits, and follow-up tasks. Prepare reports, notices, and other routine communications as needed. Track deadlines, payments, and outstanding items to support timely resolution. Help ensure office procedures and property records are organized and up to date. Assist with special projects and additional administrative tasks as assigned. Qualifications

Previous administrative or office support experience preferred, ideally in property management, real estate, facilities, or a related field. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to manage multiple priorities and maintain accuracy under deadlines. Proficiency with common office software, including word processing, spreadsheets, and email. Professional, service-oriented approach with strong follow-through. Ability to work independently as well as collaboratively with a team. Comfortable handling confidential information with discretion. Preferred Skills

Experience with property management software or CRM systems. Familiarity with lease documentation, maintenance coordination, or vendor management. Basic understanding of office procedures and recordkeeping best practices. What We Offer

A supportive and professional work environment. Opportunities to develop skills in administration and property operations. Exposure to a variety of responsibilities and meaningful day-to-day impact. We value individuals who are dependable, adaptable, and committed to providing excellent support. If you enjoy creating order, solving problems, and contributing to a well-run operation, we encourage you to apply.