Student Associate Business Services (Work-Study)

Student Associate Business Services (Work-Study)

Hiring Department: Department of Psychology

Position Open To: All Applicants

Weekly Scheduled Hours: 15

FLSA Status: Non-Exempt from FLSA

Earliest Start Date: Immediately

Position Duration: Expected to Continue Until Dec 31, 2026

Location: UT MAIN CAMPUS

This is a Workstudy position for students attending UT Austin.

A workstudy Fall 2026 award letter must be attached along with the other required application materials to be considered.

This position is in-person.

Spring 2027 employment may be considered with performance and Spring 2027 workstudy secured.

Purpose

The Psychology Department Business Office is seeking a dependable and detail-oriented Work-Study Student Associate to provide administrative and operational support to the department. The student will assist with routine business office functions, including document management, data entry, purchasing support, reconciliation, filing, and general administrative tasks.

This position provides an opportunity to gain practical experience in university business operations, financial administration, customer service, and professional office procedures within an academic environment.

Responsibilities

Administrative Support

• Provide general administrative support to the Psychology Department Business Office.
• Organize, scan, upload, and maintain electronic and paper records.
• Assist with filing and maintaining departmental documentation.
• Enter and update information in university systems and spreadsheets.
• Assist with preparing routine correspondence, forms, and reports.
• Monitor shared office email or administrative requests and route questions to the appropriate staff member.

Financial and Business Operations Support

• Assist with routine purchasing and procurement-related activities.
• Help organize receipts, invoices, and supporting documentation.
• Assist with reviewing transactions for completeness and accuracy.
• Support reconciliation of departmental financial records under staff supervision.

Departmental Operations

• Assist with special projects and administrative assignments as needed.
• Support preparation of materials for meetings and departmental activities.
• Assist with inventory tracking and organization of office supplies.
• Provide basic customer service to faculty, staff, students, and visitors by directing questions to the appropriate department contact.
• Perform other related duties as assigned.

Required Qualifications

• Current UT Austin student eligible for Federal Work-Study.
• Ability to work independently while following established procedures and instructions.
• Strong attention to detail and organizational skills.
• Basic computer and data-entry skills.
• Dependable and able to meet established deadlines.

Preferred Qualifications

• Interest in business administration, accounting, finance, human resources, or higher education administration.
• Experience working in a university or professional office environment.
• Experience with university systems like DEFINE, Workday, and UT Marketplace

Salary Range: $16/hr

Working Conditions: Typical office environment

Work Shift: 12-15 hours per week based on availability. Must be able to work a consistent schedule Monday through Friday. Coordination of schedule and classes will be coordinated with supervisor.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
• Fall 2026 Work-Study award letter

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility: Please confirm your eligibility for this position here:

Retirement Plan Eligibility: Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.