Executive Administrative Assistant

Executive Administrative Assistant

Immediate need for a talented Executive Administrative Assistant. This is a 12 months contract opportunity with long-term potential and is located in Plano TX (Onsite).

Job ID:26-19692 Pay Range: $33 - $37/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Calendar management scheduling meetings both internally and externally, including coordination with BPOs and across multiple sites
• Travel arrangements submission and scheduling of travel itineraries for Mario and Christopher
• Expense reporting managing expense submissions on behalf of both executives
• Approvals coordination facilitating various approval workflows (e.g., through Knox platform)
• DocuSign setup preparing and routing documents requiring digital signatures for Mario and Christopher
• EA network coordination liaising with other Executive Assistants in the building to accommodate and align executive schedules
• Space planning supporting people placement and ensuring proper seating / space allocation across the team
• Event facilitation assisting with monthly events, including catering coordination and logistics for any other event-related requirements

Key Requirements and Technology Experience:

• Strong calendar management and scheduling experience (internal external, multi-site)
• Travel coordination and submission experience
• Expense reporting proficiency
• Approvals/workflow management (Knox platform experience a plus)
• DocuSign or equivalent e-signature platform familiarity
• Microsoft Office Suite Word, PowerPoint, Excel (standard office tools confirmed; Workday also referenced in JD).
• High attention to detail
• Strong interpersonal and communication skills for cross-functional EA coordination
• Ability to manage multiple priorities across two senior executives
• Proactive and organized approach to event and space planning
• Microsoft Office Suite (Word, Excel, PowerPoint)
• Knox (approvals platform)
• DocuSign (e-signature)
• Workday (referenced in JD for HR/admin functions)
• Beeline VMS (supplier-side platform for this requisition)

Our client is a leading Telecom Industry, and we are currently interviewing to fill this and other similar contract positions.