Executive Administrative Assistant
Pyramid Consulting, Inc.
Executive Administrative Assistant
Immediate need for a talented Executive Administrative Assistant. This is a 12 months contract opportunity with long-term potential and is located in Plano TX (Onsite).
Job ID:26-19692 Pay Range: $33 - $37/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).
Key Responsibilities:
- Calendar management scheduling meetings both internally and externally, including coordination with BPOs and across multiple sites
- Travel arrangements submission and scheduling of travel itineraries for Mario and Christopher
- Expense reporting managing expense submissions on behalf of both executives
- Approvals coordination facilitating various approval workflows (e.g., through Knox platform)
- DocuSign setup preparing and routing documents requiring digital signatures for Mario and Christopher
- EA network coordination liaising with other Executive Assistants in the building to accommodate and align executive schedules
- Space planning supporting people placement and ensuring proper seating / space allocation across the team
- Event facilitation assisting with monthly events, including catering coordination and logistics for any other event-related requirements
Key Requirements and Technology Experience:
- Strong calendar management and scheduling experience (internal external, multi-site)
- Travel coordination and submission experience
- Expense reporting proficiency
- Approvals/workflow management (Knox platform experience a plus)
- DocuSign or equivalent e-signature platform familiarity
- Microsoft Office Suite Word, PowerPoint, Excel (standard office tools confirmed; Workday also referenced in JD).
- High attention to detail
- Strong interpersonal and communication skills for cross-functional EA coordination
- Ability to manage multiple priorities across two senior executives
- Proactive and organized approach to event and space planning
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Knox (approvals platform)
- DocuSign (e-signature)
- Workday (referenced in JD for HR/admin functions)
- Beeline VMS (supplier-side platform for this requisition)
Our client is a leading Telecom Industry, and we are currently interviewing to fill this and other similar contract positions.
Pyramid ConsultingVacancy posted 3 days ago
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