Administrative Specialist

Job Description

Job Description

Benefits:

• 401(k)
• Health insurance
• Paid time off
• 401(k) matching
• Dental insurance
• Vision insurance

Administrative Specialist

Operations Logistics Office Coordination Employee Support

We are seeking a highly organized, proactive, and detail-oriented Administrative Specialist to support daily operations across multiple departments. This is a key role within the company that helps keep projects, shipments, communication, onboarding, reporting, and administrative processes running smoothly.

This position is ideal for someone who thrives in a fast-paced environment, takes ownership of responsibilities, communicates well across teams, and enjoys creating structure and organization. We are looking for someone who anticipates problems before they happen not someone who simply waits for tasks to be assigned.

Key Responsibilities

Coordinate freight, LTL shipments, pickups, and deliveries
Track shipments and communicate delays or issues proactively
Support purchasing, warehouse, accounting, and office operations
Coordinate new employee onboarding and required documentation
Maintain PTO calendars and scheduling visibility
Monitor company vehicle reporting through Motive
Assist with credit checks and new customer setup
Manage company apparel ordering and employee distribution
Support planning and coordination of company events
Process temporary labor timecard reporting accurately and timely
Answer incoming calls and support customer/vendor communication
Handle incoming mail, checks, filing, and document organization
Maintain organized digital and physical recordkeeping systems

What Were Looking For

Strong organizational and multitasking skills
Excellent communication and follow-through
Ability to prioritize and manage multiple responsibilities
High attention to detail and accuracy
Professionalism and responsiveness
Strong sense of ownership and accountability
Ability to identify issues early and help drive solutions
Comfortable working across departments and supporting multiple teams
Proficiency with Microsoft Office
Experience with Sage, logistics coordination, administrative support, or operations preferred

Success in This Role Looks Like

Problems are identified early and handled proactively
Information flows clearly between departments
Shipments, schedules, and records stay organized and visible
Employees, customers, and vendors receive timely communication
Administrative processes are completed accurately without gaps

Benefits:

Company paid health insurance
Paid Holidays
Tiered Paid Vacation Time Off based on years of experience
Retirement program with company match after 1 Year of Service

About Prestige ( goprestige.com )

Established in 1970, Prestige Sales Company Inc. (Prestige) is a premier storage and material handling equipment provider located in Chattanooga, Tennessee (with a regional sales office in Marietta, Georgia). Whether it be pallet rack, shelving, automated storage equipment, mezzanines, modular offices, guard rail, or one of our other product offerings, Prestige prides itself on partnering with customers on every step of the process from concept and design to installation and aftermarket service. While focused primarily on projects in the southeast, Prestige works on engagements nationally. From stock orders to completely revamping operations, no job is too big or too small. Our name is known in the industry because of our experience across the myriad of storage needs in today's world, our partnerships with industry leading suppliers, and our commitment to excellence in everything we do. We are looking for talented and motivated people to join our team and help continue our growth.

Why Join Us

Stable and growing company
Team-oriented environment
Opportunity to take ownership and make an impact
Variety of responsibilities with no two days the same
Supportive leadership and collaborative culture

To apply, please submit your resume along with a brief summary of your experience and why you feel you would be a strong fit for this role.