Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a non-profit organization in Baltimore, Maryland in a contract capacity with the potential for a long-term opportunity. This role is ideal for a detail-oriented accounting specialist who can manage invoice processing, vendor payments, and expense reimbursements with accuracy and consistency. The position supports day-to-day payables operations while partnering with internal teams to maintain strong purchasing controls, organized records, and timely month-end activities.

Responsibilities:
• Manage end-to-end accounts payable activities, including reviewing invoices for accuracy, matching documentation, and entering vouchers in alignment with purchasing guidelines.
• Prepare and process weekly payment runs, including checks and ACH transactions, while ensuring disbursements are completed accurately and on schedule.
• Monitor recurring vendor obligations and maintain payment tracking schedules to help ensure monthly invoices are settled by their due dates.
• Review accounts payable aging reports each month, investigate outstanding balances, and follow up on unresolved items to clear overdue invoices.
• Process Concur expense batches and support timely employee reimbursements while assisting users with questions related to expense submissions and travel matters.
• Maintain vendor and merchant records by updating account details as needed and preserving accurate information within the payables system.
• Oversee purchase order administration by confirming required approvals, updating logs, maintaining records, and communicating PO status and remaining balances to staff.
• Keep accounts payable files, supporting documentation, policy references, and procedural materials organized and current, including annual 1099 preparation.
• Assist with monthly close activities by preparing journal entries, updating schedules, and completing account reconciliations as assigned.• At least 2 years of experience in accounts payable or a closely related accounting support role.
• Hands-on knowledge of full-cycle AP processing, including invoice coding, three-way matching, payment batches, and vendor maintenance.
• Experience handling check runs and ACH payments with a strong focus on timeliness and accuracy.
• Familiarity with purchase order workflows, approval tracking, and reconciliation of open items.
• Proficiency in Microsoft Excel for tracking, analysis, and account support tasks.
• Experience using Sage Intacct, Concur, or similar accounting and expense management systems.
• Strong organizational skills with the ability to maintain detailed records and manage multiple deadlines in a fast-paced environment.