Administrative Clerk

Job Description

Job Description

We are looking for a dependable Administrative Clerk to join a locally owned service organization in Colorado Springs, Colorado. This part-time opportunity supports both administrative and legal operations through careful document handling, record maintenance, and routine office coordination. This is a contract position with the possibility of long-term employment for someone who demonstrates accuracy, discretion, and a strong willingness to learn.

Responsibilities:
• Manage incoming and outgoing mail by sorting materials, preparing correspondence, and ensuring documents are routed promptly.
• Scan and organize paperwork, including adjusting image orientation and separating files so records are complete and easy to retrieve.
• Enter information into internal systems with a high degree of accuracy and assist with the manual setup of new accounts.
• Review documents for errors, formatting issues, and completeness to help maintain quality and regulatory compliance.
• Provide administrative support for legal records by preparing, processing, and filing documentation in an orderly manner.
• Maintain spreadsheets and office records by updating data, making corrections, and keeping information current.
• Perform routine filing and general clerical tasks that keep daily operations organized and efficient.
• After training, answer inbound calls professionally and direct inquiries to the appropriate team members while preserving confidentiality.• Demonstrated accuracy and strong organizational ability in an administrative or clerical setting.
• Working knowledge of general office tasks such as alphabetical filing, mail distribution, and keyboarding at a minimum of 30 words per minute.
• Experience with 10-key entry and comfort with basic arithmetic used in day-to-day clerical work.
• Familiarity with word processing applications and the ability to learn new software as needed.
• Ability to stay focused on repetitive assignments, meet daily productivity targets, and work within firm deadlines.
• Effective written and verbal communication skills for handling documents and interacting with a small team.
• Strong attention to detail, discretion, and the ability to manage sensitive information in a highly regulated environment.
• Positive attitude, reliability, and a willingness to grow within a part-time contract role with long-term potential.