Accounts Payable Specialist

Accounts Payable Specialist


Employment Type: Freelance


Position Summary


The Accounts Payable Specialist is responsible for supporting daily accounts payable operations, ensuring invoices are processed accurately and on time, maintaining vendor records, and assisting with month-end close activities. This role partners closely with internal departments and external vendors to resolve discrepancies, support timely payments, and maintain strong financial controls.


Key Responsibilities

• Review vendor invoices for appropriate documentation, approvals, accuracy, and coding.
• Perform three-way matching of purchase orders, receipts, and invoices to confirm pricing and quantities.
• Code invoices to the appropriate general ledger accounts, departments, and cost centers.
• Research and resolve invoice discrepancies, vendor account issues, and payment inquiries.
• Reconcile vendor statements and follow up on outstanding items.
• Assist with payment runs, including check, ACH, wire, and other payment processing activities.
• Maintain the accounts payable inbox and respond promptly to vendor and internal stakeholder requests.
• Review employee expense reports and corporate card transactions for documentation, policy compliance, and proper coding.
• Assist with accounts payable journal entries, account reconciliations, and month-end close responsibilities.
• Support audit requests, banking-related documentation, and annual 1099 reporting.
• Maintain accurate vendor master data and supporting accounts payable records.
• Participate in process improvement efforts and complete other accounts payable projects as assigned.


Qualifications

• 2-5 years of full-cycle accounts payable experience.
• Experience processing a high volume of invoices in a fast-paced environment.
• Working knowledge of general ledger coding, invoice matching, vendor reconciliations, and payment processing.
• Proficiency with Microsoft Excel, Microsoft Office, and accounting or ERP systems.
• Strong attention to detail, accuracy, organization, and follow-through.
• Excellent verbal and written communication skills.
• Strong analytical, problem-solving, and decision-making abilities.
• Ability to manage multiple priorities, meet deadlines, and handle confidential information professionally.
• Collaborative approach with the ability to work effectively with internal teams and external vendors.