Margaret Carter Skills Center Office Assistant (Casual)

Join Our Team at Portland Community College

Please Note: PCC currently limits employment to individuals residing in Oregon and Washington. Employment offers are contingent upon the ability to establish residence in Oregon or Washington.

Portland Community College will also ensure that applicants requiring reasonable accommodation for the hiring process are provided for. If reasonable accommodation is needed please contact the PCC Talent Acquisition Team at

Portland Community College is the largest post-secondary institution in Oregon and 19th largest in the nation serving approximately 80000 full- and part-time students. With four comprehensive campuses five workforce training and education centers and 200 community locations in the Portland metropolitan area our unique role is to make high-quality education accessible to everyone creating opportunities for our students and contributing to the economic development of our community.

Casual positions at Portland Community College have a working hour limit per fiscal year. Please see the Casual Employment at PCC section below for more details.

The College Access Department is seeking a part-time casual Office Assistant to support the Margaret Carter Skills Center. This position provides day-to-day administrative customer-service scheduling records purchasing and program-support functions that help MCSC operate effectively. The Office Assistant serves as a welcoming first point of contact for participants community members partners and PCC colleagues and works closely with MCSC staff and College Access leadership to support programming events and center operations.

What Youll Do and Who We Are Looking For

Duties and Responsibilities:

• Provide comprehensive administrative and clerical support for the Margaret Carter Skills Center and its programs.
• Serve as a welcoming point of contact for participants community members partners and PCC staff; respond to phone email Google Chat and in-person inquiries and route requests as appropriate.
• Support participant intake registration scheduling appointment coordination and general communication related to MCSC classes workshops activities and services.
• Assist with scheduling Attendance communications room coordination and logistical tasks for MCSC programming meetings presentations and events.
• Prepare organize maintain and update program records forms spreadsheets files and other documents while maintaining accuracy and confidentiality.
• Support data entry and routine tracking needed for program participation services activities and operational reporting.
• Maintain and organize office and program supplies and inventories; track orders purchases receipts and distribution of materials as needed.
• Assist staff with purchasing and other routine administrative processes in accordance with PCC procedures.
• Support preparation of program materials correspondence flyers sign-in materials presentations and other communications.
• Provide general support for MCSC classrooms workshops and participant activities including setup and coordination needs.
• Collaborate with MCSC staff College Access colleagues SWEB partners and other PCC departments to support smooth program operations.
• Perform other related administrative duties that support the Margaret Carter Skills Center and College Access Department.

Qualifications:

• Experience providing administrative office customer service or program support.
• Strong interpersonal and communication skills and the ability to work effectively with people from diverse backgrounds and experiences.
• Commitment to creating a welcoming respectful and inclusive environment for participants and community members.
• Good to intermediate computer skills including experience with Microsoft Word and Excel and Google Workspace applications.
• Ability to learn and use PCC systems databases and administrative processes.
• Ability to organize multiple tasks maintain accurate records follow established procedures and meet deadlines.
• Ability to maintain confidentiality and exercise appropriate judgment when working with participant and program information.
• Ability to work independently and collaboratively as part of a team.
• Reliable and dependable attendance.
• Bilingual Spanish/English preferred.

Primary Location : PCC Cascade campus

This position will remain open until filled.

Casual Employment at PCC

Casual Employment Categories

Employee can work up to 599 hours in a fiscal year

Employee can work up to 599 hours in a fiscal year

Employee can work up to 599 hours in a fiscal year

Employee can work up to 599 hours in a fiscal year

Employee can work up to 959 hours in a fiscal year

Employee can work up to 1039 hours in a fiscal year

Casual Compensation Hourly Range

$16.80 - $18.13

Potential Benefits Eligibility

As a new Casual employee you may be eligible for certain benefits through PCC such as Oregon Sick Leave and retirement savings plans.

More detailed information on the benefits plans who is eligibleand how to enroll or make changescan be foundat you have any questions.

Please note that Portland Community College is not currently able to provide visa (e.g. H1-B Visa) sponsorship for potential employees.

Contact PCC at if you have questions

Oregon Veterans Preference in Public Employment

Portland Community College complies with the Oregon Veterans Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans Preference in the recruitment of this position and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility please submit the following documentation:

• Veterans: DD214

• Disabled Veterans: DD214 and Letter from the Department of VA

Notice of the Availability of the Annual Security Report

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) you may view Portland Community Colleges (PCC) most recent Annual Security Report (ASR) on the Department of Public Safetywebsite. The ASR contains current security and safety-related policy disclosure statements emergency preparedness and evacuation information crime prevention and sexual assault prevention information and resources and drug and alcohol prevention programming. The ASR also contains crime statistics for Clery Act crimes which occurred on PCC properties for the last three calendar years. Paper copies of the ASR are available upon request at all Department of Public Safetyoffices.

Required Experience:

Junior IC