Administrative Coordinator

Administrative Coordinator position supporting executive leaders and cross-functional teams at Amgen. Manages calendars, meetings, travel, and operational processes in a fast-paced biotech environment across multiple U.S. locations.

Responsibilities

• Manage complex executive and team calendars, including scheduling across time zones
• Plan and execute internal and external meetings, prepare agendas and meeting minutes
• Coordinate domestic and international travel, prepare expense reports
• Support operational processes including purchase orders, invoices, and budget tracking
• Serve as primary point of contact for administrative inquiries and cross-functional coordination

Requirements

• Associate's degree and 2 years administrative experience, or equivalent
• Proficiency in Microsoft Office and collaboration tools like Teams
• Experience managing complex calendars across multiple time zones
• Strong written and verbal communication skills
• Experience with expense systems, invoicing, and financial processes
• Proactive problem-solving ability and discretion with confidential information