Administrative Specialist

Job Description

Student Accessibility Services (SAS) is a unit within Student Success. SAS facilities academic accommodations for approximately 2,600 registered students with disabilities. The population served by SAS is growing at approximately 30% per year. These accommodations include classroom modifications and accommodated exam preparation and administration. Staff working in SAS determine accommodations, meet with students, problem solve with students and faculty and administer more than 7,000 accommodated exams per academic year. SAS provides programming, accommodation assistance, advocacy and educational opportunities for disability related issues across the USF system.

The administrative specialist provides structure and support to all elements of SAS work. The individual in this position is the primary point of contact and customer service for the SAS office. Duties include the development and maintenance of SAS electronic resources including the SAS website, brochures, forms. Position will work with and maintain the SAS database to include the triaging of new applicants, generating weekly and quarterly reports, and updating of student disability documentation and records. Position assists with the accommodated exam operations of SAS including student check-in, problem-solving of exams and exam scheduling. Position maintains the meeting schedule/calendars the full-time SAS staff (12 individuals). The administrative specialist is responsible for the purchasing operations including purchasing supplies for SAS, processing of department invoices and tracking purchase orders. Position works with facilities to ensure area is clean and maintenance is appropriate. This position is on campus in-person work from 8 am to 5 pm Monday-Friday.

Responsibilities

• Manages SAS departmental communications to include emails, customer service (inperson, phone and teams), and maintenance of SAS web materials. Coordinates publications, brochures special event materials with appropriate marketing office

• Contributes to the success of SAS by providing administrative support to the SAS team to include: supervision of front desk student staff; maintenance of meeting schedules/calendars for full-time SAS staff (12); collaboration with USF facilities to ensure environment is appropriately maintained; maintenance of departmental mail

• Initial review, triage and maintenance of SAS client records including applications and confidential disability information. Position interfaces with an SAS data base that has thousands of records. Data base spans applicants from all USF campuses. Position responsible for running weekly and quarterly reports from database.

• Purchasing responsibilities to include tracking of all SAS expenditures, payment of invoices, ordering of supplies (office supplies, technology, programmatic supplies) and assistance with student employee time sheets.

• Actively promotes and participates in accommodated exams to include checking students in for exams, problem-solving exam issues, scheduling, and administrative tasks related to exams. Accommodated exams require periodic adjustments to work hours to include evening and weekend hours during peak times such as final exams.

• Performs other duties as assigned

Qualifications

Minimum Qualifications

This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

• Senate Bill 1310- The Florida Senate ( is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF's Division I athletics teams compete in the American Conference. Learn more at

About Us

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws:


The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.