Administrative Assistant 3 NP- CRCC

Non-perm Administrative Assistant- Health Services

The Department of Corrections is seeking a highly motivated and qualified individual for the role of Non-perm Administrative Assistant in health services for the Coyote Ridge Corrections Center (CRCC), located outside the Tri-Cities in Connell WA. The Administrative Assistant 3 position supports the Health Services Manager 2 (HSM2) and the Health Services Department while performing varied administrative and secretarial support duties at the Coyote Ridge Corrections Center.

Work performed include administrative responsibilities to include, but not limited to typing, filing, shredding, data entry, copying, inventory, managing confidential information, and supply ordering: in support of the Department's mission to improve Public Safety by positively changing lives. The mission of Health Services is: "To provide necessary, comprehensive, quality health services and to promote wellness in preparation for return to the community". Coyote Ridge Corrections Center has a diverse population seeing different chronic diseases and taking care of those that need long term and palliative care.

Correctional Health is a rewarding career path at DOC, in which health care professionals treat a wide array of cases for patients residing in a state correctional facility. Health Services is responsible for basic primary care for incarcerated individuals. All disciplines within all of the 12 correctional facilities work closely together to reach a common goal, providing the best, most efficient, and cost-effective health care possible. Emphasis is placed on early identification of health concerns, care for acute and chronic health problems, and preventive care.

A completed application packet will include:

• A detailed resume
• A cover letter
• Three professional references

Applications will be reviewed as they are received. The hiring authority reserves the right to offer the position at any time during the recruitment process. It is to the applicant's advantage to apply as early as possible.

Duties

Duties to include:

• Provide direct support to the Health Services Manager at CRCC and to the Health Services Department.
• Provide secretarial support to supervisors; coordinate office operations; keep supervisor's calendar; make travel arrangements; screen, prioritize, and distribute mail. Transcribe and take minutes, screen calls and visitors.
• Review forms sent to HSM2 for completeness and prepare executive level documentation for Health Services Management signature.
• Schedule meetings and conference calls, draft correspondence letters, meeting agendas and report related items to the Health Services Department.
• Log/track grievances for Health Services Management as needed.
• Manage patient survey log.

Health Services Recruitment Support

• Process recruitment documentation, tracking recruitments, forward completed packets to Human Resources, contact potential candidates, schedule interviews, complete reference checks, complete AARs for signature, ensure workflow process is completed promptly.
• Notify the HSMs of any delay or bottleneck in the process. Take Initiative in resolving issues and flow improvement.
• Enter requisitions into NEOGOV.
• Prepare and support Health Services Security Briefing.
• Complete AARs for signature.
• Attend local Human Resources Recruitment meetings and HQ Recruitment call.
• Complete visitor processing.

Other duties as assigned

Qualifications

Required qualifications: High school diploma or GED equivalent And Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work. OR Formal education will substitute year-for-year for experience. Preferred/Desired Qualifications: Preferred experience in a Health related field. Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work. Formal education will substitute year-for-year for the experience.

Supplemental Information

The mission of DOC is to improve public safety by positively changing lives. Our Vision: Working together for safer communities. Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington. Our Core Values:

1. Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
2. Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
3. People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
4. Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
5. Supporting people's success: Corrections is committed to our community understanding individuals, instilling hope, embracing change, and providing opportunities.

Important notes:

• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit

• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

**Please note: Phone number AND email address are required for all professional references.

• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• This position may be represented by a bargaining unit.

• Requires respirator medical evaluation questionnaire, fit testing, training, and use of respiratory protection as required by the WA Industrial Safety & Act standards. Refer to WAC 296-842 to learn more.
• Must be able to work in spaces, climb stairs, walk long distances, and frequently lift up to 30 pounds. Under rare circumstances this position may be required to lift or carry up to 50 pounds and push up to 100 pounds.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from and Until this documentation is provided, you will not be selected to move forward in the hiring process.
• Candidates who are offered a job with the Department of Corrections must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.
• Salary is based on experience and is determined at the time a final offer of employment is made.

We are committed to hiring individuals who possess core diversity competencies: Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.