Retail Data Coordinator

Job Description

Job Description

Retail Data Coordinator (7-9 Month W2 Assignment) | $21–$24/hr | Remote in the U.S.

Are you highly organized, detail-driven, and energized by the fast-moving world of retail, merchandising, and product operations? We’re looking for a Retail Data Coordinator to join a dynamic Buying team and play a key role in keeping product data, reporting, vendor coordination, and team operations running smoothly.

This is a great opportunity for someone who enjoys working behind the scenes to keep teams aligned, data accurate, and seasonal priorities on track. You’ll partner cross-functionally with Merchandising, Planning, Product, Design, and Sourcing, supporting important workflows that directly impact business execution.

What You’ll Do

• Coordinate meetings, calendars, and cross-functional schedules across multiple time zones
• Prepare agendas, recaps, presentation materials, and meeting notes for key business reviews
• Track action items and follow up with stakeholders to ensure deadlines are met
• Maintain shared files, team documents, reporting tools, and digital resources
• Support seasonal buy boards, product strategy decks, and line review preparation
• Help manage milestone tracking and planning calendars for seasonal initiatives
• Coordinate travel logistics for meetings, conferences, store openings, and team events
• Attend meetings, capture discussion points, and document next steps
• Maintain store event calendars and support regional timing considerations that may impact assortment needs
• Assist with special projects and process improvements for the Buying team
• Support vendor operations, including invoice reconciliation and vendor reporting
• Maintain order data through uploads, updates, and ongoing data management
• Monitor direct shipment replenishment needs and assist with vendor communication
• Prepare recurring monthly reports for vendors and internal business partners
• Provide general administrative and operational support as business needs evolve

What We’re Looking For

• Strong organizational skills and the ability to manage multiple deadlines at once
• High attention to detail, especially when handling reports, order data, and product information
• Clear written and verbal communication skills
• Confidence working across multiple teams and stakeholders
• A proactive, solutions-oriented mindset with strong follow-through
• Experience with scheduling, coordination, documentation, and administrative support
• Exposure to reporting, vendor coordination, retail operations, or product data management preferred
• Proficiency with Microsoft Office, spreadsheets, shared drives, and presentation tools
• Ability to adapt quickly in a fast-paced retail or merchandising environment

Why This Role Stands Out

This role offers the chance to sit at the intersection of retail operations, merchandising support, and data coordination . It’s ideal for someone who enjoys keeping moving pieces organized, thrives in a collaborative environment, and wants to contribute to a team where accuracy, responsiveness, and follow-through matter.

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