Accounts Receivable Specialist

Accounts Receivable Specialist

The Accounts Receivable Specialist will provide crucial financial, administrative, and clerical support to ensure the timely and accurate receipt of payments. This role involves recording transactions, resolving discrepancies, and making independent decisions for critical accounts. The position requires strong analytical and communication skills.

Responsibilities

• Monitor and manage accounts receivable aging reports.
• Serve as the primary contact for assigned accounts, building relationships with vendors and internal teams.
• Maintain and update contact databases and process documentation.
• Navigate company portals and update complex Excel reports.
• Post payments, reconcile ledgers, and resolve discrepancies.
• Communicate with customers to collect payments, manage payment plans, and coordinate with collections agencies as needed.
• Support internal teams and respond to customer inquiries professionally.
• Generate financial reports and assist with audits.
• Maintain accurate customer data in ERP systems.
• Identify process inefficiencies and recommend improvements.
• Perform additional tasks and projects as assigned.
• Process approximately 30 AR/Collections Notes daily, balanced with emails and other tasks.

Essential Skills

• Experience in collections with a high volume of activity.
• Critical thinking and decision-making skills in collections/accounts receivable.
• High School Diploma or GED required; finance degree preferred.
• 3+ years of accounts receivable/collections/accounting experience.
• Proficiency in Microsoft Excel (VLookups & Pivot Tables Required) and Microsoft Word.
• Knowledge of general accounting principles.
• Experience operating in multiple ERP and various systems.

Skills & Qualifications

• Effective verbal, listening, and written communication skills.
• Associates Degree or equivalent from a two-year college or technical school preferred.
• Strong analytical skills, organization, and decision-making ability.
• High degree of accuracy, attention to detail, and confidentiality.
• Flexibility to assist any companies supported by the Shared Services team.
• Experience in Pharma/BioTech/MedTech preferred.
• Experience in a larger organization is preferred.

Work Environment

The office is located at 5th & Colorado in downtown ATX, offering a premium view. The open-concept workspace includes cubicles and state-of-the-art kitchens. Employees enjoy amenities such as a BEVI machine, catered lunches on Mondays and Wednesdays, and company events like happy hours and bar crawls. The role includes cross-training opportunities and a defined career path with potential for advancement.

Job Type & Location

This is a Contract to Hire position based out of Austin, TX.

Pay and Benefits

The pay range for this position is $29.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Austin, TX.

Application Deadline

This position is anticipated to close on Aug 11, 2026.