Project Coordinator

Job Description

Job Description

Our client is looking for a Logistics/Project Coordinator to support installation and project execution activities in Gurnee, Illinois. This position plays a central role in organizing schedules, aligning field resources, and keeping clients and internal partners informed from project kickoff through completion. The ideal candidate brings strong coordination skills, a detail-focused mindset, and the ability to manage shifting priorities in a fast-moving environment while maintaining a high standard of service.

Schedule: Mon-Fri 8am-5pm 100% on-site for training, then hybrid for high-performing, fully independent employees

$65,000-$75,000 + up to 10% discretionary bonus + health insurance monthly stipend ($290/month) (no employer sponsored health insurance coverage) + 401K + Profit Sharing + PTO

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Responsibilities:

• Build and manage project timelines to keep installation activities on track and aligned with customer expectations.

• Lead pre-installation outreach with clients and project partners to confirm scope, timing, site readiness, and key deliverables.

• Prepare and organize installation packets, scheduling records, and supporting documentation needed for successful field execution.

• Coordinate technicians, transportation needs, and other logistical resources to support efficient project delivery.

• Monitor active projects, communicate status updates, and address scheduling conflicts or service issues as they arise.

• Manage adjustments to project plans, including rescheduled appointments, scope updates, and other changes that affect execution.

• Review completed work for accuracy and completeness, ensuring all required documentation is finalized and properly closed out.

• Collaborate with internal teams and external stakeholders throughout the project lifecycle to maintain smooth communication and timely resolution of concerns.

• 3+ years of experience in logistics, project coordination, scheduling, or a related operational role.
• Proven ability to manage multiple projects or assignments simultaneously in a deadline-driven environment.
• Strong verbal and written communication skills with the ability to work effectively across clients, vendors, and internal teams.
• Demonstrated attention to detail and follow-through when handling schedules, documentation, and project updates.
• Experience coordinating calendars, delivery timelines, appointments, or field service activities.
• Ability to adapt quickly to changing priorities and resolve issues in a practical, service-oriented manner.
• Comfort using technology and digital tools to improve workflow efficiency and support project tracking.