Payroll Specialist

Job Description

Job Description

Job Title: Payroll Specialist Job Description

We are seeking a dedicated Payroll Specialist responsible for biweekly payroll processing for a public school district in Pennsylvania. This role involves reconciling time and attendance data, entering extra duty payments, and coordinating with HR for accurate payroll execution.

• Handle biweekly payroll processing for approximately 1,000 employees, covering salaried, hourly, extra duty payments, and contract staff.
• Prepare and upload monthly PSERS retirement reports.
• Utilize the CSIU Financial Information System for payroll entry and reconciliation.
• Coordinate time and attendance data with HR using Frontline absence management, ensuring systems are reconciled before each payroll cycle.
• Enter pay details for stipends and extra duties, and reconcile data from time clocks and paper timesheets.
• Use Excel, including pivot tables and VLOOKUPs, to format payroll reports and troubleshoot discrepancies.
• Resolve gaps and review missing information to ensure accuracy across multiple data sources.
• Work towards transitioning the district to electronic timesheets to minimize missed pay items.
• Collaborate with HR and other departments to fill data gaps and professionally resolve any resistance.

• High School Diploma
• 2 years of experience in payroll or accounting
• Proficiency in Excel, especially in VLOOKUPs
• Familiarity with CSIU, Frontline, or Skyward systems

• Experience with PSERS or school payroll is preferred
• Experience with municipal or school systems
• Moderate proficiency in Excel, including pivot tables
• Ability to read and interpret union contracts
• Solution-oriented mindset with a focus on problem-solving

This is a full-time, on-site position within a small, close-knit payroll team of two, reporting to the director of business operations. The role requires five days a week on-site work, offering direct interaction with HR and school leadership. There is an opportunity for growth through modernizing payroll processes and gaining exposure to specialized retirement reporting.

This is a Contract to Hire position based out of Havertown, PA.

The pay range for this position is $22.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Havertown,PA.

This position is anticipated to close on Jul 31, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.