Administrative Assistant II

Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of over 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university's signature leadership programs is its 800-member Corps of Cadets on UNG's Dahlonega Campus.

Job Summary

The University of North Georgia is accepting applications for an Administrative Assistant II position. This provides administrative support for University College, serving as the primary point of contact for students and visitors. Responds to inquiries via phone, email and in person ensuring accurate and timely assistance. The position is responsible for managing office operations, including inventory, supplies, travel documentation and other essential administrative tasks to support the goals of University College.

In addition to background checks for all cardholders, O.C.G.A. 50583 requires a credit check on all employees issued a purchasing card. Additionally, credit checks must be run at the time of Pcard renewal.

Please be advised that any offer of employment is contingent upon your eligibility to work in the United States. The university is aware of recent federal changes that may significantly increase the cost of filing H-1B visa petitions.

As a public institution, the universitys ability to cover such costs is subject to budgetary constraints and state funding policies. Therefore, while we remain committed to supporting international faculty hires, we cannot guarantee payment of any newly imposed or increased visa-related fees.

If you have any questions regarding the visa policy, please contact Monica Arrendale at View phone number on click.appcast.io.

Responsibilities

* Provides comprehensive administrative support for the Associate Dean for University College and Directors of academic and student success units in University College

* Provides front-line support by assisting students in person and responding to inquiries from both internal and external stakeholders. Directs students to appropriate resources to ensure timely and accurate assistance.

* Supports Assistant to the Dean with scheduling University College courses, supporting instructor/faculty hiring, and managing instructor compensation. Campus room requests through the scheduling system.

* Maintains inventory and coordinates the purchase of supplies for University College departments. Holds the P-card. Oversees equipment maintenance and arranges repairs when necessary and supports travel arrangements by preparing documentation and ensuring compliance with university policies.

* Develops and updates marketing materials and social media content for University College departments. Maintains the college-level website, supports event planning for UC and UNG.

* Provides back-up support for the Assistant to the Dean as needed

* Performs additional administrative tasks and special projects as needed to support the operations and goals of University College

Knowledge, Skills, & Abilities

* Excellent written and verbal communication skills

* Must have a demonstrated ability to establish and maintain exemplary working relationships with students, faculty, staff, and administrators

* Must demonstrate a strong background as a team player; must demonstrate the ability to work under minimal supervision, manage multiple tasks, and prioritize duties.

Required Qualifications

* High school degree required

* Five years of clerical or administrative experience required, or equivalent combination of education and experience.

* Computer experience with Microsoft Office required

* Office experience required.

Preferred Qualifications

* Associate or Bachelor degree preferred

* BANNER experience preferred

* Experience with online appointment-booking system preferred

* Front desk experience preferred

Proposed Salary

* The proposed salary is: $17.06-$18.77 hour.

Required Documents to Attach

* Resume

* Cover Letter

* Contact Information for Three Professional References

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at

Institutional Values

The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Equal Employment Opportunity

The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans.

Other Information

* This is not a supervisory position.

* This position has financial responsibilities.

* This position will not be required to drive.

* This role is considered a position of trust.

* This position requires a purchasing card (P-Card).

* This position will not travel

* This position does not require security clearance.

Please note: the University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires.

Background Check

* Standard Enhanced