Billings Coordinator

Billings Coordinator

Therma, a Legence company, has continued to redefine the mechanical construction landscapes in California for over 50 years. Renowned for outstanding client service and attention to detail, we balance innovative, facility-specific solutions with a pragmatic, cost-conscious approach. Today, the firm employs more than 1,100 people in 3 regional offices, and its clients represent a diverse range of market sectors, including Biopharmaceutical, Education, Healthcare, Food & Beverage, Commercial, Industrial and Data Center facilities. Our culture is open, innovative, collaborative, and fun all reflected in recognition of Therma as a #1 Best Place to Work on multiple occasions. We create an environment that empowers & challenges employees, giving them the greatest opportunity to succeed.

Full-time, in-office position. Remote and hybrid options not available.

Therma is currently seeking a Billings Coordinator located in San Jose, CA. The Billings Coordinator will be integral in collaborating with Project Managers to facilitate the generation of various monthly billings.

Essential Duties and Responsibilities:

• Generate comprehensive customer billing packages, including pay applications, schedules of values, affidavits, and waivers.
• Review and audit billing rates for each employee across different categories, covering regular, overtime, and double-time hours.
• Examine and approve allowable fees and user-defined markups; configure special rates for certain equipment codes and inventory items as required.
• Assist in managing and maintaining project-specific billing rates and markups.
• Systematically archive billing records and history.
• Collaborate with the Billing Team to issue Lump Sum billings as necessary within the monthly billing cycle.
• Address and resolve job cost discrepancies as they arise.
• Create Time & Material (T&M) billings based on actual, committed, and forecasted project costs promptly.
• Dispatch invoices via email and vendor online portals efficiently, accurately, and promptly.

Qualifications:

• Proficiency in MS Excel is essential.
• A Bachelor's degree in Accounting, Finance, or a related field is preferred.
• Experience in the construction industry is beneficial.
• Exceptional organizational and problem-solving skills, attention to detail, and the capability to manage multiple tasks simultaneously are required.
• Must be able to maintain accuracy and efficiency while meeting tight deadlines.
• Excellent communication skills, both verbal and written, are necessary for effective interaction with project managers, customers, and co-workers.

Compensation: $30-36 hourly, depending on experience

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