Accounts Payable Specialist

Accounts Payable ClerkUnder general supervision, perform routine as well as more difficult accounts payable tasks to ensure daily/periodic accounting transactions are recorded and maintained on a timely and accurate basis. Perform duties necessary for preparing bills, invoices, statements, and vouchers for payment. Ensure timely and accurate processing of invoices. Reconcile bills, check balances, follow up on discrepancies, and maintain vendor files. May prepare checks for signature and communicate to vendors. Applying AP experience, identify improvements in related functions.Job Duties and ResponsibilitiesCalculate, post, and enter AP vouchers and/or disbursements to ensure the timely and accurate processing of daily/periodic accounts payable transactionEnsure invoices assigned are processed within pre-defined timeframe of receipt for PO and non-PO invoicesCompare and review vendor invoices against purchase ordersImage and file all invoices, accounting transactions, and supporting documentsMonitor AP invoice email and open and sort mail as assignedCommunicate with vendors and internal customers to proactively identify and resolve problems, questions and concerns; research and resolve payment exceptionsPrepare accounting documents (W-9s, ACH, etc.) accurately to ensure efficiency in accounts payable processesComplete and file all new-vendor setup forms; maintain AP vendor filesParticipate in AP closing activitiesProcess check and ACH printingMonitor and adhere to cash projection each month based on corporate parametersEnsure compliance with DFA policies and proceduresKeep supervisor informed of any activities that may require his/her attentionThe requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as requiredKnowledge, Skills, and AbilitiesAccounts Payable experience or experience working with invoices, supporting documentation, and discrepancy resolutionExperience performing checks and balances or quality-control processes to ensure accuracy in financial transactions.Strong attention to detail and accuracyStrong general computer skills.Proficiency in Microsoft Excel, including:Pivot TablesVLOOKUP functionsIF FunctionsAble to work under general supervision and directionAbility to exercise sound judgment and solve problems independently.Professional office etiquette and effective communication skills when interacting with vendors, coworkers, and management.Able to maintain confidentiality of informationDemonstrated ability to work independently and identify issues before they become problems.Strong work ethic and proven record of accuracy and reliabilityMust be able to read, write and speak EnglishPerforms any other work duties as assignedEducation and ExperienceHigh school diploma or equivalent1 to 3 years of accounts payable or accounting related work experiencePreferred Associate degree in Business, Accounting, or a related field.Experience with Microsoft AccessExperience using Microsoft Copilot or similar productivity toolsExposure to Power BI and/or Power QueryAn Equal Opportunity Employer including Disabled/Veterans